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How do I align checks in Quick Books Online?

Forum|Forum|3 years ago
May 27, 2023
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QuickBooks Online

Best answer by JaeAnnC

I appreciate you getting back to us, @grace39. Allow me to step in and outline the steps to access Adobe Acrobat Reader so you can align vendor checks in QuickBooks Online (QBO) when printing.

If the sample print didn't align with the blank check, we recommend using Adobe Acrobat for Standard and Voucher checks. Since QBO uses a default browser when previewing, save the vendor check as a PDF before opening it with Adobe Acrobat Reader. To do that:

Go to + New and select Print Checks.
Select the checks you need to print and click Preview and Print.
Click the printer icon and choose Save as PDF in the Destination dropdown.
Hit Save.
Locate the saved PDF. Right-click the file, select Open with, and then Adobe Acrobat Reader DC.

When prompted to choose Adobe Acrobat Reader as your default PDF application, select Yes and follow the on-screen instructions.

Before printing, go through the print setup to ensure your printer and checks line up. You can use your own checks to print, but they must be set up for QBO. You may also directly purchase QuickBooks-compatible checks from Intuit.

Let me know in the comments below whenever you have additional questions concerning printing checks in QBO. I'm always willing to lend you a hand anytime. Take care, and have a great rest of the day!

JoesemM

I want to welcome you to the Community space, @grace39. I'd be pleased to guide you and share the steps in aligning your checks in QuickBooks Online.

If you're trying to align checks for your vendor or employees, I've laid out the steps below. This is to ensure that you can print your checks seamlessly and send them.

For vendors check, here's how:

Select + New.
Choose Print Checks, then select Print Setup.
Select your check type, then click No, and continue setup.
Adjust the settings and grid according to your preferences.
Select View Preview and print sample, then select Print.
Follow the on-screen steps to finish printing your sample check.
Put the sample print under a blank check to see if they line up correctly.

For employee paychecks, you can configure the printing alignment on the Payroll Settings page. I'll show you how:

Click the Gear icon.
Choose Payroll settings.
Go to the Printing section, then select a check type.
Click Align check, then follow the on-screen instruction to adjust the alignment.
Hit Save when you're done.

To learn how to fix common issues when printing vendor and employee checks, you can read the articles below:

Keep me updated on how the aligning check goes. I'm always here to lend a helping hand if you have any concerns. Take good care.

G

grace39Author

I have tried everything you suggested and my checks still do not align.

K

Kurt_M

Thanks for getting back here in the Community, @grace39.

Before we dig deeper into your concern, can you tell me what type of check you're trying to print? is it a vendor check or a paycheck? If you're trying to print paycheck, here's how you can configure your printer to print paycheck with accurate alignment:

Go to the Gear icon, then select Payroll Settings.
In the Printing section, select Edit ✎.
Select Paycheck on QuickBooks-compatible check paper.
Click Print paycheck and 1 pay stub or Print paycheck and 2 pay stubs.
Select Align check, then select Print alignment form to print a sample check.
Follow the instructions, then close the window.
Follow the instructions, then enter the letter and number that fits best. Here are some tips on how to adjust the alignment.
Once done, click Save and then Done.

For more details, feel free to visit this article: Fix print alignment for paychecks.

Also, I'd recommend performing some basic browser troubleshooting steps. The high volume of temporary internet files inside your browser can affect your experience using QuickBooks in that specific web browser. To begin, access your company file in an incognito or private browser. You can use the following shortcut keys to access a private browser:

Chrome: Ctrl+Shift+N
Firefox: Ctrl+Shift+P
Safari: Command+Shift+N

Once you're in, try to print checks. If it works and you're able to get through, you can proceed to clear your browser's cache. Refer to this article for the steps: Clear cache and cookies to fix issues when using QuickBooks Online.

You can also use other compatible browsers if the issue persists. Refer to this article to see the list of compatible browsers in QuickBooks Online: Other browsers.

Furthermore, here's an article to help you configure your printer dialog box: Configure your print settings for printing checks in QuickBooks Online.

@grace39, please don't hesitate to comment below if you need further assistance printing checks inside QuickBooks. I'm determined to help you get through this situation. Stay safe, and have a nice day!

MJoy_D

Thank you for the response. I can help you with printing your vendor checks, @grace39.

An Adobe Reader is required for printing both Standard and Voucher checks. You'll just have to download it and set it as your default PDF viewer. You can get the most recent version of Adobe Acrobat Reader for free. Then, set it as your browser’s default PDF viewer. For detailed guidance, go to Step 2 in the following article: Configure your print settings for printing checks in QuickBooks Online.

Once done, follow the steps below on how to print them:

Go to the + New button and choose Print Checks.
Click on Print Setup and select your check type, voucher, or standard.
Select View Preview and print sample. Then select Print.
Follow the on-screen steps to finish printing your vendor check.

Here's more information about setting up QuickBooks to print checks, and adding your checks to the queue, so you can print them: Print a check in QuickBooks Online.

From this point, you can run the Check Detail report to view all the checks you've written, complete with the date, payee, and amount. Here's how to generate and customize the report based on your needs: Customize reports in QuickBooks Online.

Let me know if you need more help printing your checks. The Community is always here to assist. Have a great rest of the day!

G

grace39Author

Still not aligning. I have read every link that has been sent to me. Can someone please explain how I can access the Adobe Acrobat Printer Dialogue Box in QB when I go to print Vendor Checks. Maybe if I can print from Adobe Acrobat my checks will align. Thank You

JaeAnnCAnswer

I appreciate you getting back to us, @grace39. Allow me to step in and outline the steps to access Adobe Acrobat Reader so you can align vendor checks in QuickBooks Online (QBO) when printing.

If the sample print didn't align with the blank check, we recommend using Adobe Acrobat for Standard and Voucher checks. Since QBO uses a default browser when previewing, save the vendor check as a PDF before opening it with Adobe Acrobat Reader. To do that:

Go to + New and select Print Checks.
Select the checks you need to print and click Preview and Print.
Click the printer icon and choose Save as PDF in the Destination dropdown.
Hit Save.
Locate the saved PDF. Right-click the file, select Open with, and then Adobe Acrobat Reader DC.

When prompted to choose Adobe Acrobat Reader as your default PDF application, select Yes and follow the on-screen instructions.

Before printing, go through the print setup to ensure your printer and checks line up. You can use your own checks to print, but they must be set up for QBO. You may also directly purchase QuickBooks-compatible checks from Intuit.

Let me know in the comments below whenever you have additional questions concerning printing checks in QBO. I'm always willing to lend you a hand anytime. Take care, and have a great rest of the day!

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