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March 10, 2020
Question

How do I change account numbers in the chart of accounts?

  • March 10, 2020
  • 2 replies
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Original commenter did not share additional details

2 replies

March 11, 2020

Let me guide you on how you can change the account numbers in your Chart of Accounts, darrell6.

 

The account numbers are assigned in ranges based on the generally accepted accounting principles (GAAP) and account type. To change the account number, we can go to the Account page to enter the new one in the Account No. field. 

 

For the steps and details, you can follow the instructions below:

 

  1. Go to the Lists on the menu.
  2. Choose Chart of Accounts.
  3. Select the account that you'll want to change the account number of.
  4. Tick the Account drop-down at the bottom of the list.
  5. Select Edit Account.
  6. Change the number in the Account No. field.
  7. Hit Save & Close.

 

To learn more about managing your accounts in the Chart of Accounts, you can check out this article: Understand the chart of accounts in QuickBooks.

 

I have a link here that contains articles if you need to reconcile your accounts in the future: https://quickbooks.intuit.com/learn-support/en-us/banking/reconciliation/08?product=QuickBooks%20Desktop.

 

I'm just one click away if you need a hand with adding or deleting accounts or any QuickBooks related. I'm always here to help. Have a wonderful day ahead.

December 3, 2020

But in My QB Desktop Pro 2018, I cant find the Account No. How should I do to edit the Account#?

December 3, 2020

Thanks for joining in on the thread, Jonathan Cheng.

 

Based on the screenshot you've attached, it seems that you haven't enabled the Account number. Here's how to enable the account number feature:

  1. Click Edit at the top menu and select Preferences.
  2. In the Preferences window, select the Accounting menu.
  3. Select the Company Preferences tab and go to the ACCOUNTS section.
  4. Mark the Use account numbers and click OK.

After that, we can go back in editing the account. The Number field will now appear which you can already change or update.

 

You can also  use this link for reference: Create, edit, or delete account in QuickBooks Desktop.

 

Keep us posted if you have additional questions in editing the account. Have a great day!

November 20, 2024

Hi, in QB desktop, our accounts are names but we can to start using account numbers in the near future. I am looking for guidance on how to manually do this without creating a new QB account. Please advise.

BigRedConsulting
November 20, 2024

- Turn on account numbers in preferences.

- Edit accounts from the chart of accounts to add or edit the numbers as needed.