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November 18, 2018
Solved

How do I change expenses to not billable

  • November 18, 2018
  • 2 replies
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I've converted from Quickbooks Desktop to Online.  In the conversion I've discovered billing errors made from years before.  I need to clear out expense that should have been billed to the client that were not.  They are listed as a billable expense.  I need to somehow delete this or change it to not billable.  Suggestions would be appreciated.

Best answer by Malcolm Ziman

Go into the Expense, Check or Bill transaction that triggered the billable expense, and click the check mark (not "View") in the Billable column TWICE, to clear the box. Save.

To find them, go to Sales>Customers, and click the box that says UNBILLED ACTIVITY, click each customer and open the Billable Expense Charge. Then click the link on top left to the Expense, Check or Bill.

 

If there are many billable expenses, there is a utility to delete in batch:

https://quickbooks.intuit.com/community/Income-and-expenses/Remove-a-billable-expense-charge-from-the-customers-center-in/m-p/185627

 I think I read that this does not work for QBD conversions. Let us know how it goes

2 replies

November 18, 2018

Go into the Expense, Check or Bill transaction that triggered the billable expense, and click the check mark (not "View") in the Billable column TWICE, to clear the box. Save.

To find them, go to Sales>Customers, and click the box that says UNBILLED ACTIVITY, click each customer and open the Billable Expense Charge. Then click the link on top left to the Expense, Check or Bill.

 

If there are many billable expenses, there is a utility to delete in batch:

https://quickbooks.intuit.com/community/Income-and-expenses/Remove-a-billable-expense-charge-from-the-customers-center-in/m-p/185627

 I think I read that this does not work for QBD conversions. Let us know how it goes

February 9, 2019

Is there a way to do this with Desk Top Pro?

September 6, 2021

Go to YouTube and search "Get Rid of Unwanted Billable Expenses in Batch Trick in Quickbooks Online."  It took me about 2 minutes to "close" 5k billable expense items.  Lifesaver.