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May 15, 2024
Question

How do I hide Product/Service from our invoices and estimates? Using custom templates is not a solution because once emailed, "review" clicked its the new template.

  • May 15, 2024
  • 2 replies
  • 0 views
Once review is clicked, and the estimate is shown it is no longer the custom template that you selected...it is the new template.

2 replies

May 15, 2024

Hi there, kschondorf. I can show you how to hide your products and services in your invoice and estimates in QuickBooks Online.

 

You can personalize your sales forms by using our custom template feature. This way, you can remove the products and services from your invoices and estimates.

 

To ensure that you have used the template, please check if you've selected the template and marked it as default before creating the estimates and invoice.

 

Here's how to mark it as default:

 

  1. Go to the Gear icon, then select Custom form styles.
  2. Click the dropdown arrow under the Action column. 
  3. Tick Mark it as default.

 

Also, when creating an invoice, make sure to select the correct template to avoid using the modern view.

 

Here's how:

 

  1. Click the +New icon, then select Estimates.
  2. Tick Manage. Then, select Design.
  3. Choose the custom template you've created.

 

Furthermore, you can click this article to learn how to record your paid invoice in QBO: Record invoice payments in QuickBooks Online

 

If you still have concerns about managing your form styles, don't hesitate to comment. I'm always here to help.

May 15, 2024

I have done everything that you suggested with the custom template...however, there is still an issue.

 

When you email the estimate to a customer, the PDF attached is the custom template version (so that is good), However, if the customer clicks "review and pay" then clicks "view estimate"...the version that appears is the Modern version.  I am not sure how to turn this off.  Please advise.

 

Kara

May 15, 2024

Hey there, @kschondorf. Let me join in this conversation and provide you with further info about the new experience in QuickBooks.

 

Once you send an invoice or estimate to your customers, the system will still show the modern template even if the old template is selected.

 

I know the importance of having the option to use the old template when sending transactions to your customers. With that, I suggest sending feedback to our developers. Doing this will help them develop the program and most likely include it in future updates.

 

  1. Click the Gear icon at the top and select Feedback.
  2. Enter your comments or product suggestions. Then, click Next to submit feedback.

 

To track your feature requests, please go through our 

 

Additionally, you can generate sales reports to gain insights into your purchases, sales, and inventory status within QuickBooks.

 

Feel free to drop a comment below if you have other questions. I'll be right here to help you out. Have a great day!

May 15, 2024

I have sent feedback to the developers twice.  However, I am not able to see if there is any progress being made on this defect.  I do believe it is a system defect because Quickbooks is offering the option for the custom template to be used, we select that we want the custom template used...then in the customer view an incorrect version is shown that is not the custom template.  That is a design flaw that should have been addressed before put into production. How do we escalate this so that we can see the developers are making progress on this item?

AlverMarkT
May 15, 2024

Your proactive approach to managing this situation is commendable, @kschondorf. I'm here to help.

 

I can provide further details about tracking the progress of feature requests in QuickBooks Online (QBO). 

 

Since the progress on feature requests to our product engineers depends upon the volume of requests from other users, it would be best to track the progress of the current feature requests for the time being. 

 

To hide the product and service items in the estimates you send, you can consider downloading and manually sending them outside the software using your email address. 

 

For future reference, I'm adding this article about managing estimates in QBO as a guide in this transition from the old to the new experience: Create and send estimates in QuickBooks Online

 

As always, we're here in the Community if you have further concerns about feature requests or estimates in QBO. We'll do our best to assist.