Question

How do I print a bill from QB online? It doesn't give me the option.

Forum|Forum|6 years ago
February 1, 2020
14 replies
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QuickBooks Online

It's true, there is no BILL print option in QBO at this time.

The only option I can think of is to use the print menu directly from your browser. But it's not the same as part of the QBO print feature.

The other option is to print the Transaction Journal report from the Bill form. Open the Bill you want to print, click MORE at the bottom and select Transaction Journal. It will give you how you categorize the Bill.

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XCESEV1

Honestly I can't fathom how a company would think not having a print option for printing bills/invoices is acceptable. It is absolutely a basic need. There are so many things QBO can't do that is almost USELESS.

I also don't see that QB ever listens to the customers and tries to implement anything that we request. Seriously how difficult could be to add it.

I hate QBO and try to switch over all my clients to other software but I get new ones where I'm forced to use QBO. You should be embarassed to call this a complete software for small business. You STILL can't enter Sale Orders. It really is absolutely ridiculous.

In the meantime I keep moving your customers off this platform over to something that works.

AlcaeusF

Hello @XCESEV1,

I appreciate you for dropping by here in the Community about the features you need in QuickBooks. I would feel the same in that situation if performing my basic needs using the cloud-based version of the program is unavailable.

Our product engineers are working diligently for updates and improvements on the features. For now, I recommend sending your feedback straight to our dedicated team to help make changes to QuickBooks Online's capability.

Here's how:

Sign in to your QuickBooks account.
Click the Gear icon in the upper-right corner.
Select Feedback under Profile.
Share your feedback.
Hit Next.

You can also check this article for more details about the troubleshooting steps you can perform if you're having issues printing in QuickBooks: Test sequence for PDF printing issues.

Please know that I'm just a post away if you have more questions or concerns regarding the features in the Online version. Take care.

MariaSoledadG

Hi christina-sharps,

Currently, printing a bill is unavailable in QuickBooks Online (QBO). As a workaround, you'll want to run and customize the Transactions List by Vendor report to access the bills of your vendors.

Here's how:

Click Reports on the left panel.
On the search bar, type Transactions List by Vendor.
Under the Report period, select the correct date.
Click Run Report

For more information on how to customize your report, please check this article: Customize Your Reports in QuickBooks Online.

I'll also pass this along to our product team to let them know your business needs.

You'll want to match and categorize your bank transaction in QBO: Download, Match, and Categorize Your Bank Transactions in QuickBooks Online.

Reach out to us if you need anything else. I'd be here to help.

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glashan831

do better. Its ridiculous that the largest accounting software in the world has no print feature.

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buyorsellre

Well at least they raised all their prices.

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greg27

Seriously why is this not an option, or a priority to immediately fix????

Makes the software a bit of a joke when important basics like this are overlooked

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Kaci

I too would like the ability to print a bill. Please add this feature in the near future!

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Fjsrepairshop

March 20 2021 and we still can't print an invoice straight after you have made the invoice from the online version of QuicBooks. An extra step is necessary to print your so needed invoice. Going back to the APP I guess.

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MiguelAE

It's July 2024...I was forced to switch to QBO...still not able to print a vendors bill...(it was a simple task on the desktop app)...frustration!

LizCBayer

Miguel,

There is an app called "RightTool" that will do this. I use "RightTool" for several things that QBO cannot and will not do. There is a free version of the app and I'm going to encourage you to add it to your QBO. I use the paid version and it's saving me a lot of headaches.
Also, you will want to follow the makers of "RightTool" because they are great resources on all things QBO.
Honestly, our company is looking for a different accounting software but have not found the right fit yet.

Good luck my friend.

LizCBayer

I can't believe this still hasn't been addressed. QBO has so many missteps compared to QBD.

ugh - give us a Print Bill option.

MorganB

Hi there, LizCBayer.

Thanks for following up on this thread.

I can see how having the option to print bills in QuickBooks Online would be helpful. I'll do my part and pass this suggestion along the Product Development Team once more. The more attention that is brought to this subject, the more likely there will be change. Many product updates and feature releases come directly from great user recommendations like yours. You can keep any eye out for these types of updates by viewing the QuickBooks Blog.

Please don't hesitate to reach back out if you have any other questions. I'm always happy to help.

LizCBayer

Simply put. Your response was not helpful.

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sandra68588

I have a lender that needs us to print bills to be emailed. I was able to do the invoices yesterday. Why would the same feature that is already built not be available for a different type of transaction. What is even more ridiculous is that in the vendor window it allows me to click next to purchase orders and print those but then to click on a bill it then grays out the print function. Help us out, please!

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DebSheenD

Hi there, sandra68588.

I understand how convenient to have a print bill option. Currently, printing a bill is unavailable in QuickBooks Online (QBO). Please know that we always take our customers' requests and ideas into consideration when prioritizing feature development.

That said, I recommend sending feedback to our Product Development Team to help improve your QuickBooks experience. When you're ready, here's how to do it:

Log in to your QBO account.
Go to the Gear icon at the top, then select Feedback.
Enter your comments or product suggestions.
Click Next to complete the process.

As a workaround, you can follow the steps provided by vpcontroller. This way you will be able to print a bill directly from your browser.

Additionally, I've attached this article to help you enter and track receipts and bills: Upload your receipts and bills to QuickBooks Online.

I'm still here if you have other questions with regards to printing bills. Just post your questions here, I'll respond as soon as possible. Keep safe.

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SMI-ACCT

This exact post was already stated. Maybe you guys need to take a look at your feedback and actually do something about it. This software is pathetic and should not be called an accounting software. Truly the worst mistake we have ever made. And all you keep hearing is "coming soon" or "use our feedback feature" for EVERY issue that comes up. Good luck everyone, as we have noticed that customer support only supports themselves, not the people that actually use the program.

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HANSL

Agree with everything said so far by irate customers

This was first raised over a year and a half ago and still no result,.other than platitudes....

This isn't a fundamental change or feature being requested. it's a simple "PRINT" function.

Really disappointing response!

A

arenner

We had to upgrade to classify expenditures properly - Now at $70 per month, I realize that I cannot print a BILL? I have to echo the frustration as I read that this had been needed for over 2 years - We have a VERY small non-profit so the up-charge to get fairly simple reporting, since tags cannot handle split funding -

I would have expected to be able to print.. a bill. PLEASE listen and add this feature to QBonline

T

TirzahC

Hi, arenner.

Bill in QuickBooks is for recording purposes on what was actually done outside. The system uses check as the default transaction mode of payment which's why it shows as Bill Payment (Check). If you want to send proof of your expense, you can manually view and print the bill payment by looking for the transactions in your vendors.

Go to the Vendors tab.
Select the vendors who have the bill payment transactions.
Click the View/Edit dropdown in the bill payment section you want to print.
Choose the Print check in the toolbar.
Select the Preview and print button.
Hit Print.

I've also added an article to help you set up your print settings: Configure your print settings for printing checks in QuickBooks Online

Here are some of the articles you can check. These will help you in managing your bills in QuickBooks Online:

Visit our Expenses and vendors page for more insights about managing your vendor transactions.

The Community will always have your back if you have additional concerns about QuickBooks. I'll be here to help. Take care always.

O

odonnellex

This need to be corrected.

Not having a print option on this is like not having a print option on an invoice.

Hopefully this will get corrected.

You can print bill but you must go thru reports. And it that case it does not show the class bill is charged to.

This should be an easy fix for this team

C

Charies_M

Thanks for sharing your thoughts with us, odonnellex.

I can only imagine how the option to print a bill will help your business. While we're gathering information, I'll add another set of requests to our developers to make sure they can review this function. They're always keen on new ideas from users like you to improve our product.

In the meantime, I recommend visiting our Firm of the Future site. This is where we share recent happenings and future developments, such as updates to newly added features

Please know that you're always welcome to comment anytime if you have other concerns with managing bills. Have a great day!

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Cristian C

This post is 2 years old and your users are still asking for a basic task like PRINT ?
I was forced to move to QB online so yes part of a new wave of users that get accustomed with the QB online.

It's clear to me that this is not an oversight but obviously intentional.
I guess I will start researching for my alternatives and move my business to another cloud-based system.
The overall feedback for about 2 years from QB moderators here is that you can go ahead and submit your feedback but bottom line is that no one would care anyway.

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crystal-underber

This original post was posted in February of 2020! How is there STILL not a print feature for bills?!?! I am absolutely amazed at the lack of service from QBO. It's not even a "feature", it is a standard item. The "feedback" button that they keep referring us to does nothing... obviously, since it's been 2.5 years and no revisions have been made. QBO --- do better and give basic features so someone can run a business. I am paying for the "best" online service and yet I can't print a bill. What a joke!

Signed - Very unsatisfied customer.

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dbrazier1

It's now 2023 and there still is no solution to this. This is really concerning as we just switched to QuickBooks, but if simple features like this doesn't get resolved, I'll be looking more seriously into other software like Sage.

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adminatiflcm

YEARS!

That is how long Quickbooks Online has been promising to fix this issue, among others. My old job we used Desktop version, which is GREAT but where I am now we are online. And NOW they are doing away with all desktop and support.,,EVERYONE will be forced to use online...UNLESS we find a new service to use. Which my boss has asked me to begin seriously looking into as Quickbooks continues to say these issues will be fixed but again...YEARS!!! It is ridiculous that I cannot print a stupid bill without going through a bunch of weird options that ends up printing a poor, ugly substitute for the bill. Quickbooks will have a massive drop in users and revenues soon because I know Desktop users who understand my frustration with online and will not make the switch.

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FWS23

FIIIIXXXXXXXXXXXX THIS PLEASE! Such a basic option to add, I'm astonished that this thread is this old and not getting fixed.

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