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December 11, 2018
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How do I remove old paychecks from print queue?

  • December 11, 2018
  • 3 replies
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Our paychecks are direct deposit.  Prior to my arrival they were not deleted from the print queue.  I have 2 years worth of unprinted direct deposit checks sitting in the print queue from 2014 and 2015.  How can I remove them from the print queue?

Best answer by

Hello there danwhouse1,

Thank you for visiting us here in the Community! I'd be glad to help you remove the old paychecks from the print queue.

Here's how:

  1. Go to the Employees option at the top menu bar and choose Payroll Center.
  2. In the Pay Employees tab, you should be able to see the Recent Payroll section.
  3. Locate the old paychecks/payroll that has a To print status.
  4. You'll just need to right-click on the status and select Remove from print queue.

Note: You can do this one at a time until every single one of them is eliminated on the print queue.

I've also attached a screenshot for your reference.

That'll do it! Should you have any questions, please don't hesitate to reach out to us. We're always here to help.

3 replies

A
Anonymous
Answer
December 11, 2018

Hello there danwhouse1,

Thank you for visiting us here in the Community! I'd be glad to help you remove the old paychecks from the print queue.

Here's how:

  1. Go to the Employees option at the top menu bar and choose Payroll Center.
  2. In the Pay Employees tab, you should be able to see the Recent Payroll section.
  3. Locate the old paychecks/payroll that has a To print status.
  4. You'll just need to right-click on the status and select Remove from print queue.

Note: You can do this one at a time until every single one of them is eliminated on the print queue.

I've also attached a screenshot for your reference.

That'll do it! Should you have any questions, please don't hesitate to reach out to us. We're always here to help.

    P
    pamlaplant
    December 11, 2018
    will this not interfere with his payroll totals and taxes?
    JaneD
    JaneD
    May 16, 2019

    Allow me to step in, AES Corp.

     

    I've read your original post and I'm here to provide further explanation.

     

    Since these are direct deposit paychecks, you can print and save them on your computer by batch so it won't print physically. The resolution above has already been updated by my peer, Rasa-LilaM.

     

    Then, assign direct deposit numbers on paychecks when running payroll moving forward. I've attached a screenshot below, so you'll know what I'm referring to.

    This article about creating paychecks has more information: Direct Deposit Options in QuickBooks Desktop.

     

    That should do it. Let me know if you need anything else. I'm always here to help. Have a nice day.

    J
    Jennifer61
    April 8, 2020

    I've removed all checks that appear in the window, but I have checks in the queue that are quite old.  How do I get rid of those checks?  They've all gone out, and represent checks from 2015 and older.  Thanks for any help.

     

    Jennifer

    JoesemM
    JoesemM
    April 8, 2020

    Hello, @Jennifer61.

     

    You'll have to print the previous checks via  Microsoft XPS Document Writer. This way it will clear out the queue that we're old in QuickBooks account.

     

    Here's how:

     

    1. Go to the File menu bar, then select Print Forms.
    2. Choose Paychecks.
    3. On the Select Paychecks to Print, mark the radio button for Both.
    4. Select all the paychecks you'll want to print and click on OK.
    5. In the Print Invoices screen, choose Microsoft XPS Document Writer on PORTPROMPT in the Printer name: drop-down. 
    6. Choose a folder where you want to save the file.
    7. Hit Save.

     

    I'm attaching this article about troubleshooting PDF and Print problems with QuickBooks Desktop it provides a step-by-step process on how to fix printing issues.

     

    Also, if you need help in navigating your QuickBooks Desktop account you can browse our Help articles it provides topics that might help you in the future.

     

    Please know you can always reach out to me for all of your QuickBooks concerns. I will be more than happy to help. Thanks for dropping by and take care! 

     

     

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