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G
GenmarieM
January 30, 2025

I'd be glad to help you find which General Ledger (GL) account is linked with your purchase order using QuickBooks Desktop Enterprise, Dav.

 

In QuickBooks, you can easily identify the General Ledger (GL) account associated with your purchase order by generating the Transaction Journal report. This report provides a detailed overview of all transactions, allowing you to see how your purchase orders impact your financial accounts.

 

  1. Go to Vendor Center, then select the vendor with the purchase order.
  2. Right-click on the purchase order and choose View Transaction Journal.
  3. In the Transaction Journal, you will find the affected account listed in the Account column.

 

Also, I’ve attached this article in case you want to keep the same report settings: Create, access, and modify memorized reports. 

 

Furthermore, this article may serve as a valuable resource for future reference in managing your inventory within QuickBooks Desktop (QBDT): Receive inventory.

 

Let us know if you have additional questions about account mapping and purchase orders. The whole Community is always available to lend a helping hand.

D
DavAuthor
January 30, 2025

Hi -

 

I followed your instructions, but the report is not showing the GL account number. It only shows an account name.  How do I see the GL account number that is mapped to the PO?

E
Erika_K
January 30, 2025

Your efforts in following my colleague's suggested resolution are appreciated, Dav.

 

You'll need to enable a specific feature in your account settings to view account numbers. Let me guide you through the process:

 

  1. Go to the Edit menu and choose Preferences.
  2. Select Accounting then Company Preferences.
  3. Click the Use account numbers option.
  4. Once done, hit Save.

 

Moreover, check out these articles for report customization and Excel export tips:

 

 

For further reports or General Ledger inquiries, respond to this post by

commenting below. I'm committed to providing timely and thorough support.

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