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Garfield381
April 20, 2024
Question

How do i transfer bulk expenses from quickbooks online to another quickbooks online? they are not banking transactions

  • April 20, 2024
  • 4 replies
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4 replies

JaeAnnC
JaeAnnC
April 20, 2024

Thanks for reaching out to us, @Garfield381. I can guide you in batch-transferring your expenses from one QuickBooks Online (QBO) company file to another.

 

If you have a QBO Advanced subscription, you can use the batch transactions feature to upload a CSV file of your expenses. Before doing so, export a list of your transactions from the first company file. To do that, go to Expenses and click the export icon. 

 

Once done, convert the Excel file to CSV outside QBO and upload it to another company file. Here's how:

 

  1. Go to + New and select Batch Transactions.
  2. Select Expenses as the transaction type.
  3. Click Import CSV.
  4. Upload the CSV file, then Next.
  5. Map the column headings and click Next.

 

If you have a different QBO plan, I recommend searching for a compatible third-party application to assist you in transferring your expenses between two QBO accounts.

 

Furthermore, you can upload receipts to QBO to save time on tracking and recording them.

 

Feel free to reach out to us if you need guidance in managing your expenses. The Community is here to help anytime. Stay safe.

4Gal
April 20, 2024

@Garfield381 

You can use a migration tool.

https://get.transactionpro.com/qbo

 

tanyaross
September 4, 2024

My employer has several QBO companies.  I need to "transfer" expenses that were recorded in Owners Equity & Personal Expenses from one of our companies to the actual company the expenses were for.  I do not see them listed under Expenses to do a "transfer", I only see them in the GL account for Owners Equity & Personal Expenses.  (I should mention that I just took over this position from a prior employee).  If I export the expenses from one company and import them to another, will they just be "erased" from the first company or will there be a journal entry showing they are being "removed" from the books of the first company.  Just trying to find the best way to move them from one QBO company to the other.

mariojrb_
September 4, 2024

I can provide you with a clarification about transferring your expenses to another company here in QuickBooks Online (QBO), @tanyaross.

 

It's possible that these expenses are recorded as Journal Entries (JEs) since JEs aren't technically expense transactions and therefore they don't natively appear in the Expenses in QuickBooks Online (QBO).

 

You can consider running a Transaction List by Vendor report to identify the transaction type and confirm how these transactions were recorded.

 

Here's how:

 

  1. Go to Reports, then find the report Transaction List by Vendor.
  2. Select the appropriate Report Period.
  3. Filter the specific Vendor where the JEs are if necessary.

 

Although it's possible to export these expense transactions and reimport them to the actual company where these expenses happened, please know that there are factors to be considered before transferring the expense data from one company to another where the expenses happened because exporting and importing these expenses may not be the best action to take.

 

Since we need to clarify the nature of the expenses in the Owner's Equity & Personal Expenses account, whether they are personal expenses, business expenses, or a mix of both, or whether these expense transactions were reconciled, it would be best to collaborate with your accountant or bookkeeper to know the best way on handling this kind of transactions.

 

In case you still need to look for an accountant, we provide a ProAdvisor service where you can connect with experts. Simply enter your zip code and browse through the options on the Find My Accountant website. In most of the profiles, they offer a free consultation so they can give you some excellent advice.

 

Moreover, if you want to track your expenses and have an overview of your business finances, you can refer to this article: Run reports in QuickBooks Online.

 

Feel free to drop a comment below if you have further questions about expenses or any other QuickBooks-related task. I'll be always here to provide you with assistance.

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