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luann4369
September 1, 2020
Question

How do you change the status of an estimate after closing out the year

  • September 1, 2020
  • 3 replies
  • 0 views
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3 replies

Rubielyn_J
Rubielyn_J
September 1, 2020

I want to make sure you're able to change the status of your estimate, @

luann4369.

 

We can go to the Sales menu to find the estimate, then modify its status. Let me show you how:

  1. Log in to your QuickBooks Online account.
  2. At the left panel, select Sales.
  3. Choose the All Sales tab.
  4. Search and open the estimate. 
  5. In the Estimate page, click the Pending drop-down menu.
  6. Select the Pending drop-down and then choose the status of your estimate. 
  7. Once done, click Save.

I'm also adding this article for future reference. This can guide you through the process in case you need to add an estimate to an invoice in QuickBooks Online.

 

Let me know if you have other queries with your estimates. I'm always here in the Community to help you. Have a great day.

K
KHuihui
March 18, 2021

I can't seem to edit any estimate from a previous/closed year. When I try to edit, there is a pop-up (see attached screenshot) saying that it is from a previous/closed year and to enter a password. I should be able to edit any estimate, since it is not a transaction and doesn't affect the books, correct?

    M
    Mark_R
    March 19, 2021

    Thank you for joining the thread and sharing a screenshot of your concern, @KHuihui.

     

    Yes, you're correct. You can modify the estimate from your closed books since it's a non-posting transaction. Moreover, the system will always ask you to enter a password when trying to edit a transaction to closed books. You can enter the one you write when closing the books. However, if you forgot the password, I suggest resetting it so you can enter a new one. Here's how:

     

    1. Sign in to your QuickBooks Online (QBO) account as a master or company admin.
    2. Click the Gear icon, then select Account and Settings.
    3. Select the Advanced menu and go to the Accounting section.
    4. In the Close the books part, choose Allow changes after viewing a warning and entering password from the drop-down.
    5. Enter your new password and confirm it. Then, click Save.

     

    Once done, you can now start modifying the estimate from your closed books.

     

    I'm adding this article to learn more about changing the password of your closed books: Edit your closed books.

     

    Please let me know if you need clarification about this, or there's anything else I can do for you. I'll be standing by for your response. Have a great day.

    E
    erbgcpa
    March 2, 2024

    As the Accountant, we close the books for our clients so that they cannot accidentally change closed accounting data.  We do not share the password with our clients.  With Estimates being non-posting transactions, the client should be able to modify an Estimate without having to put in a password and without having to contact us to "open" the accounting period just to change an Estimate.  That wastes both of our times.  As it stands now, I cannot close the period for a few of my clients because they are constantly updating Estimates.  It seems like QBO could figure out how to allow non-posting transactions to not be affected by closing periods.  I waste so much time trying to re-balance accounts on a monthly basis because I can't close the books.

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      kyle82
      August 21, 2024

      Couldn't agree more.  I have a quote for a client from June which I am unable to edit because it is now August and our accountant has closed off our books. Now that the client wants to proceed with this particular quote number, I need to duplicate the quote and supply them with a new quote number to provide a PO against. Quotes are non-posted transactions and should NEVER be locked out by closing the financial year out.

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