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dcejka@cejkaindu
October 19, 2024
Question

How do you choose the AR account to assign to an invoice? I have several AR accounts set up - but can not find how to map the invoice to the right AR acct

  • October 19, 2024
  • 1 reply
  • 0 views
I found how to map the income side of the invoice through the product/service selection and set up.  However the AR parent and Sub accounts set up don't seem to have a relationship with the invoice or customer that I can dictate.  There is a category, but that seems unrelated to the chart of accounts.

I track ARs for Client expense, ARs for Commissions, ARs for Fixed Billing, but currently it is putting them all in the same AR account.

I am need to set it up this way becuase my business structure includes my clients and their customers and I need to track both.   I track my client via the AR since I bill them, but need to tract the jobs/projects for their customers that we bring them business from.

1 reply

S
ShyMae
October 19, 2024

Hi there, dcejka. I understand how vital it is for you to accurately track and categorize invoices, as your business deals with various clients and projects. Let's work together to ensure your invoices are linked to the correct Accounts Receivable (A/R) accounts for clearer financial management.

You can set up multiple A/R in QuickBooks Online. However, your invoices will automatically be posted on the default account.
 

To associate transactions, we can create a journal entry to reassign amounts to specific A/R. However, I recommend consulting with your accountant before proceeding, as any changes could significantly impact your financial records.

Here's how you can do it:
 

  1. Click +New, then press Journal Entry.  
  2. Choose the default Accounts Receivable. 
  3. Pick the other account. Refer to your accountant for guidance. 
  4. Enter the correct amount and select your customer. 
  5. Once done, hit Save.
     


Additionally, you can reverse and delete a journal entry if you've created it by mistake. It ensures your records are accurate. 


Your success in organizing your financial data is important, and I’m here to support you throughout this process. I look forward to hearing how everything works out! 

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