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9
9130 3493 6571 3416
March 24, 2021
Question

How do you get Quickbooks to stop making payroll journal entries automatically? And how do I remove all the ones they already made?

  • March 24, 2021
  • 2 replies
  • 0 views
Their journal entries do not allow for entries of locations (i.e., properties if real estate business) and classes. Also, they don't confirm to our chart of account requirement. And I want to get rid of these things and do on our own.

2 replies

L
LollyNino_C
March 24, 2021

I appreciate you contacting the Community today, @9130349365713416. 

 

 

I'd be happy to provide some information about how to stop making payroll journal entries automatically. 

 

 

Whenever you create a journal entry in QuickBooks Online (QBO), it doesn't automatically create an invoice or any other transactions. 

 

 

To stop it, you can follow the steps below: 

 

  1. Click the Gear icon on the top menu.
  2. Select Recurring Transactions.
  3. Find the recurring template (Journal Entry), click the Edit drop-down button and choose Delete.
  4. Click Yes to confirm.
  5. Once completed, recreate the recurring journal entry. 

If you're able to see the Delete option, then clear your cache, you should be able to go through your normal workflow in a regular browser. 
 

 

You can refer to this article for more outlined solutions to handle a recurring transaction that did not run.

 

For more details, check out this article to make and view adjusting journal entries.  Also, check this article on how to reverse or delete journal entries that were already made. 

 

Please notify me if you have further questions about your account. I'm continuously here, able to support you. Keep safe. 

 

9
9130 3493 6571 3416Author
March 24, 2021

Thanks for trying to help, but this doesn't address the topic at all.

 

These journal entries are not made by the user (me) at all. They are automatically made by Quickbooks/Intuit as part of their payroll product. When we pay employees with Quickbooks payroll, it makes these entries. They are not made in the recurring entries, so while I appreciate the attempt, this is not on topic.

 

Could someone please address how to stop quickbooks payroll from stopping the automatic journal entries and letting us do it ourselves, please.

    A
    AileneA
    March 24, 2021

    Hi there, 9130 3493 6571 3416. 

     

    When using the payroll service with the QuickBooks Online program, is a part of how it works. Unfortunately, there's no way to turn it off. Also, QuickBooks will make an automatic journal entry if you make a tax payment, run payroll, and corrections like voiding paychecks. 

     

    However, I can pass your desire for this feature on to the developers. Our developers are working internally when it comes to projects and product enhancements. Don't worry, if there are new updates about this topic, it will be communicated through in-product ads. You can also check out these links to be updated with the recent and upcoming changes for our QuickBooks products: 

     

     

    Here's an article to know more about payroll accounting: Payroll accounting preferences. 

     

    If you need additional help, please reach back out to me. I'm always here to provide further assistance with anything QuickBooks related. Have a good day!

    A
    Ashleigh1988
    November 30, 2022

    I have the same option. I need Federal Taxes divided out in multiple categories and this isn’t an option with the mapping. Can I delete the past payrolls and just do Journal Entries that are set the way my accountant wants them? 

      Fiat Lux - ASIA
      Fiat Lux - ASIA
      November 30, 2022

      @Ashleigh1988 

      You can use a tool to import JE with class and/or location.

      A
      AileneA
      November 30, 2022

      Hello, Ashleigh1988. 

       

      Yes, you can. Just enter the payroll manually as journal entries. Before doing so, I recommend consulting with your accountant on what specific accounts to use to record the transaction to ensure the accuracy of your books. 

       

      Here's how:  

       

      1. Click + New on the left panel.
      2. Select Journal Entry.
      3. Fill in the needed details to create your journal entry.
      4. Press Save and close when done.

       

      For more details about how to enter the debits and credits for wages and taxes, as well as a sample paycheck, please check the following article: Manually enter payroll in QuickBooks Online. 

       

      Moreover, in case you need tips and related articles in the future about the "How Do I" steps in QuickBooks Online, visit our QuickBooks Community help website for reference: QBO Self-help.

       

      If you have any questions or clarifications, let me know by leaving a comment. I’m more than happy to help. Have a great day!

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