How do you turn an accepted estimate into one invoice that has multiple equal monthly recurring payments for 6-12 months? Can you even do this?

Hi there. 

Thank you for your inquiry. I'm delighted to assist you with turning an accepted estimate into an invoice with multiple equal monthly recurring payments in QuickBooks Online.
 

When you've received an accepted estimate, you have the option of converting it to an invoice. This allows you to start billing your client for the work outlined in the estimate. To set up recurring payments for the 6 and 12 months, you can add these details within the invoice itself.

It's essential to keep in mind that once you invoice for the total estimated amount, the estimate status will automatically switch to "Closed." This means no further changes can be made to the estimate, and all remaining payments will be based on the invoice.

Additionally, if you try to invoice beyond 100% of the total estimate, the system will limit you to invoicing only the remaining balance available. This ensures you don't overcharge your client and remain transparent with your billing practices.

To set up progress invoicing, you'll have to turn on the progress invoicing. Here's how:

1. Click the Gear icon and select Account and Settings.
2. Choose the Sales tab.
3. In the Progress Invoicing section, tap the pencil icon to edit.
4. Turn on the Create multiple partial invoices from a single estimate switch.
5. Tap Save, then Done.

Once you have set it up, you can create a progress invoice from the estimate. Here's how:

1. Click the Sales, then All sales.
2. Find the estimate on the list.
3. Choose Convert to invoice from the Actions column if the estimate has been marked accepted.
4. Decide how much you want to invoice for, then click Create invoice. You can charge for a percentage or a specific amount. If you choose Custom amount for each line, enter a specific amount for each item on the invoice.
5. Fill out the rest of the invoice.
6. Tap Save and close.

Once finished, create a progress invoice based on the estimate. You can connect an estimate to a new invoice. I'll show you how to do it:

1. From the invoice, choose your customer from the dropdown menu. QuickBooks will open the Add to Invoice or Suggested Transactions sidebar if the customer has an open estimate.
2. Locate the estimate in the sidebar and tap Add.
3. Fill out the rest of the invoice.
4. Click Save and close.

For more information on how this progress invoice works and other steps like tracking your progress invoices, refer to this article: Set up and send progress invoices in QuickBooks Online. 

I'll be here if you need further assistance converting the estimate to an invoice. Feel free to leave a message below, and I'll get back to you as soon as possible. Have a great day!