How to account for deposits put into a non QB bank account

@RoselynMae  "I can not just transfer the funds to the right account and reconcile it there as it was from last year and needs to be recorded as such."

If you're speaking about the real life transfer of money, of course you can.

There is no method of accounting that is dependent on transactions clearing the bank; under Cash basis, income is recognized upon constructive receipt of payment and under Accrual basis, income is recognized based on the date of the invoice, not the date of the payment.

As far as how to handle it in QBO, assuming you have the invoices properly recorded and the payment in Undeposited Funds, the simplest method would be to make your transfer in real life and record a deposit from Undeposited Funds to reflect the same in QBO.

If you wanted to be particular about it, I suppose you could treat the original payment as an outflow to the appropriate Equity Draw and the transfer as a reversal of that same Equity Draw into the bank account in question, but as long as you leave notes describing what happened in the relevant transactions, it all amounts to the same.

Either way, use the actual functions in QBO, not a journal entry; the JE should be a last resort, it plays weirdly with reports in QB products.