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J
Jaiden
January 4, 2024
Question

How to add an international contractor without a SSN or EIN

  • January 4, 2024
  • 2 replies
  • 0 views

Hi,

 

I've gone through several other posts here and the answers keep changing haha.

 

I'm an Australian with US bank info and need to get paid by a US business. 

 

They've tried to add me as a contractor but I cant add my information as I don't have a SSN or an EIN. What can I do?

    2 replies

    JaeAnnC
    JaeAnnC
    January 5, 2024

    Welcome to the QuickBooks Community, @Jaiden. Allow me to share information about adding international contractors in QuickBooks Online (QBO).

     

    In QBO, your employer can add you as a regular contractor. In order to get you paid, they can enter a dummy Social Security Number (SSN) and Employee Identification Number (EIN). Please note that an SSN is a nine-digit number with the format XXX-XX-XXXX, while the EIN has a format of XX-XXXXXXX. If you're unable to do so, it's best to reach out to the IRS to ensure compliance with the rules and regulations.

     

    Also, you'll need to complete the W-8BEN tax document since you're a non-US taxpayer who earns US-sourced income. 

     

    Additionally, QBO has a multicurrency feature that helps record foreign transactions seamlessly without the inconvenience of exchange rate conversions.

     

    Please don't hesitate to reach out to us anytime if you have additional concerns about getting paid as a non-US contractor. We're always here to help. Take care, and have a good one.

    J
    JaidenAuthor
    January 5, 2024

    I tried to enter dummy info for the SSN. Just using 000's, but it wouldn't accept it. Am I missing something?

    4
    4Gal
    January 5, 2024

    @Jaiden 

    Do you have ITIN?

    M
    Mbrown11
    August 22, 2024

    Hello thank you for this information, I was able to fill in a dummy SSN and it went through and I also submitted a W-9 Form with the dummy SSN and signed. Information was sent to my employer but now I’m being asked to add bank information. Do I add a US bank or you bank or Nigerian bank which doesn’t have a routing number. And will this dummy SSN affect my pay or employer in the future?

    R
    Rasa-LilaM
    August 22, 2024

    We want to ensure you're routed to the right support team that can assist you with handling a foreign contractor and their payments, Mbrown11.

     

    Before we proceed, let me provide answers to your questions. To start, using a dummy SSN can cause tax reporting errors. This can lead to IRS penalties and make it difficult to verify the contractor's identity for legal and payment purposes. It's important to have a US bank account since the payroll service doesn't support non-US account payments.

     

    With that said, I recommend reaching out to a tax advisor for further assistance. They can provide advice on how to handle your concern, including paying a foreign contractor.

     

    Review the following links to get more information on managing international vendors, foreign currency payments, and recording bill payments:

    Explore these resources to gain insights into how QuickBooks Online (QBO) handles contractors and payment categories for 1099-MISC and 1099-NEC:

     

    If you have any other QuickBooks-related concerns or questions about setting up contractors, click the Reply button to share your comments. We'll help ensure that everything is taken care of for you.

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