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poppy1
November 19, 2023
Question

How to change vendor to employee?

  • November 19, 2023
  • 1 reply
  • 0 views
How do you change the vendor to an employee who is an employee?

1 reply

C
CamelleT
November 19, 2023

I know a way to change the vendor to an employee in QuickBooks Online (QBO), poppy1. Let's work together to achieve this.

 

We can modify the vendor's display name to add them successfully as an employee in QBO. Adding identical names isn't possible in the program to prevent confusion in your records.

 

Here's how:

 

  1. Go to the Expenses menu and then Vendors.
  2. Locate and click the vendor you want to add as an employee.
  3. Select Edit.
  4. Under the Vendor display name * field, edit the details (you can add special characters or any letters to avoid making it duplicate the employee name).
  5. Once done, hit Save.

 

After that, we can add them as an employee in QBO. I'll show you how:

 

  1. Go to the Payroll menu and then select Employees.
  2. Choose Add an employee.
  3. Enter the necessary details, then click Add employee.

 

For more details about setting up your employee's info in QBO, please see this article: Add your new employee to QuickBooks Payroll.

 

Once you've added them, you can start running payroll to pay your employees on time and ensure the accuracy of your records.

 

Please feel free to leave a comment below if you have any additional questions regarding managing your expense or payroll transactions in QBO. I'll be sure to respond promptly and provide you with the assistance you need.

O
OneCo
January 18, 2024

Does this allow me to run a w-2 for that new employee (former vendor) payments?

I can't seem to get it to produce the payments listed as a paycheck for the prior year when trying to generate their w-2

 

J
JuliaMikkaelaQ
January 18, 2024

I know how important to run the W-2 form for the new employee, @OneCo. Let me route you to the support that can help you solve this matter.

 

Yes, you can run the W-2 for that new employee provided that the vendor payments were created to a paycheck. Since you already followed the steps provided by my colleague and figured out that you can't generate the W-2 form for the payments of the new employee you set up, I recommend contacting our Payroll Support team to review your account securely. You can also request a payroll correction since your new employee was a vendor before, and the payments are associated with the latter account. You can follow the steps below to reach us:

 

  1. Sign in to your QuickBooks Online account.
  2. Go to Help (?), then select the Search tab.
  3. Click Contact Us.
  4. Select the topic to connect with the right expert or choose Ask about something else and provide a brief discussion of your concern.
  5. Click Continue.
  6. Choose a way to connect with us:
  • Start a chat with a support expert.
  • Get a callback from the next available expert.

 

Furthermore, you can edit or change your employee's information in payroll to get it updated. 

 

You can also e-file your W-2 forms to Federal and state agencies through QuickBooks to submit the forms electronically. 

 

Don't hesitate to reach us if you have other concerns about managing your employee and its W-2 forms. We've got you covered and we're willing to help. Have a wonderful day!

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