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W
wakeup
October 23, 2020
Question

how to enter spare parts

  • October 23, 2020
  • 1 reply
  • 0 views

Ok say I buy some Oil , spark plugs , and mirrors .  I own a jetski rental business so I usually try to keep a few of these on hand.  When I buy them how should I set this up?

 

The oil , spark plug items I use in regular maintenance

 

Stuff like mirror , I will usually charge customer for it .  But I keep in stock so the jet ski is not out of service for long time while i wait on one. 

 

I use Essentials

Thanks

1 reply

Angelyn_T
Angelyn_T
October 23, 2020

Hello there, @wakeup.

 

I can share some insights about how to enter the spare parts in QuickBooks Online.

 

You can use the Bundle feature to track the parts in QuickBooks. Let me guide you on how.

 

  1. From the left menu, click Sales.
  2. Select Products and Services.
  3. Click New, then select Bundle.
  4. Name the Bundle item.
  5. Enter the appropriate items in the Product/Service field and their Quantity.
  6. Click Save and close.

Please make sure that all of your items have been set up first before creating the bundle. Besides, inventory tracking is only available in QuickBooks Online Plus and Advanced. In your case, you can only add the item as a service or non-inventory.

 

If you want to change the item type for a product or service, you can check out the instructions from this link.

 

Let me know if you have any other questions while entering your items in QuickBooks. I'm always here to help. Keep safe!

W
wakeupAuthor
October 24, 2020

That dont work though,  

 

ok say i buy 6 oil filters,  4 months from now i change the oil now the filters are gone. 

 

1. while oil filters are sitting on shelf, its not showing it in the PnL.

2. when I use the filters, i am not charging for them. 

 

As for spare part like mirror, 

1. when i buy it , it dont show up in PnL cause its non-inventory

 

so i must get pro version to track this?

JessT
JessT
October 24, 2020

Hi there, wakeup.

 

Yeah, tracking those parts is not a feature in QuickBooks Essentials. I would recommend looking for a third-party app that can handle this process. You can visit the QuickBooks App Store.

 

Feel free to reach back out if you have other questions in mind.

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