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RationalKaren
July 23, 2020
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How to fix automatic numbering for sales receipts

  • July 23, 2020
  • 1 reply
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I created a $0 value sales receipt for a warranty replacement product we sent out and to distinguish it from normal sales receipts I added a "-W" to the end of the Sale No.   But now Quickbooks is automatically adding "-W" to every sales receipt we enter. 

 

I can go back and delete the "-W" suffix from saved Sales Receipts, but as soon as we enter a new one the Sale No. automatically appears with the suffix included.

 

Anyone know how to stop QB from doing this?  Or how to reset the Sale No. numbering sequence for Sales Receipts?   

 

Thanks

Best answer by jamespaul

How are you doing, RationalKaren?

 

I'm more than happy to show you how to reset the Sales No. sequence. 

 

QuickBooks Desktop will automatically pick up the last sequence from a prior sales receipt. Regardless if you delete the "-W" suffix from the saved receipts, it will still appear on the next one (it's technically not a new transaction).  

 

To reset this, you would want to simply remove the suffix from the new sales receipt and save it. QuickBooks will start using the next sequence without it. This is observed from the screenshots below:

 

 

 

After deleting the suffix from the new sales receipt: 

 

 

It's a simple but effective solution to reset the sequence. Also, I'm sure you'll have other things to do for your sales and customers. I'd recommend reading the articles for guide and details on managing them. Click here to go to the list of customer-related articles.

 

Other QuickBooks Desktop Enterprise topics can also be found in this page.

 

Reach out to the Community space or to me again if you have other concerns with QuickBooks Desktop. I'm always open to address them and answer your questions. Hope you'll have a wonderful day ahead. 

1 reply

J
jamespaulAnswer
July 23, 2020

How are you doing, RationalKaren?

 

I'm more than happy to show you how to reset the Sales No. sequence. 

 

QuickBooks Desktop will automatically pick up the last sequence from a prior sales receipt. Regardless if you delete the "-W" suffix from the saved receipts, it will still appear on the next one (it's technically not a new transaction).  

 

To reset this, you would want to simply remove the suffix from the new sales receipt and save it. QuickBooks will start using the next sequence without it. This is observed from the screenshots below:

 

 

 

After deleting the suffix from the new sales receipt: 

 

 

It's a simple but effective solution to reset the sequence. Also, I'm sure you'll have other things to do for your sales and customers. I'd recommend reading the articles for guide and details on managing them. Click here to go to the list of customer-related articles.

 

Other QuickBooks Desktop Enterprise topics can also be found in this page.

 

Reach out to the Community space or to me again if you have other concerns with QuickBooks Desktop. I'm always open to address them and answer your questions. Hope you'll have a wonderful day ahead. 

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