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How to include square fee to payment on invoice?

Forum|Forum|5 years ago
January 27, 2021
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Hello

I have an uncategorized square payment for review and an invoice that I need to apply it to. How do i connect the two?

Its for 99.90 but the invoice is $100. (-.10 square fee). If I apply the $100 payment to the invoice and then try to match it wont allow since they are not equal. So how do i factor in the 10 cent fee to the invoice payment so i can match the two?

Or is there an easier way to reconcile this?

Thanks

Alex

QuickBooks Online

Best answer by SarahannC

Hello there, Ptonjalken.

I appreciate you for following the steps shared by the colleague above. After utilizing the Receive payment option in the program, you can proceed to the Banking page. Then, match the transaction you've manually created in QuickBooks and the downloaded ones.

Here are the steps on how to do it:

On the left panel, click Banking or Transactions.
In the For review tab, find the square fee payment.
If you agree with the match information shown in the row, click the Match button. If not, select Find match to look the correct one.

Sample screenshot below:

I'm adding these articles for reference:

Let me know if you have other questions. I'm right here together with my colleague to assist you further. Take care and have a good one!

C

Charies_M

Good day, Ptonjalken.

I'm here to guide you on how to handle square payments on an invoice and match them with the transactions in QuickBooks Online (QBO).

Let's add the bank fee as we deposit the invoice payments to your register. Here's how we do it:

Open the invoice and click the Receive payment button.

Fillin the necessary information. (Select Undeposited Funds in the Deposit to field.)
Click Save and close.

Then, create a Bank Deposit and enter the fee as a negative amount. Please follow the instructions below:

Click the + New button and select Bank deposit.
Select the bank account in the Account field and enter the Date.
Under the Select the payments included in this deposit section, mark the invoice payment.
Go to the Add funds to this deposit section, and select the bank fee account in the ACCOUNT column.
Enter the bank fee as a negative amount and click Save and new.

The total amount should be the same as the one that reflected in your actual bank account. You can also use this article for reference: Record and make Bank Deposits in QuickBooks Online.

Now, you're ready to match them. Check out this article for the steps: Add and match downloaded banking transactions.

In addition to that, you visit these links about reconciliation in QBO:

Should you need more help in matching transactions in QuickBooks Online, please let me know.

P

PtonjalkenAuthor

Hi Charies
When I do these two steps it seems to count the payment twice putting my quickbooks over by $100.

Its counting once the receive payment I make (there is nowhere in receive payment that i can see that allows me to select the Quickbooks payment that is being picked up from my bank account).

And then its including the Bank Deposit I create doubling the payment.

How do I receive payment and select the payment that i can see floating in my New Bank Deposit page?

S

SarahannCAnswer