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applegrovecattle
July 24, 2022
Question

How to receive inventory with a bill or the best way to do this (inventory purchased with owner contribution to eventually be paid back)?

  • July 24, 2022
  • 1 reply
  • 0 views
QuickBooks online

1 reply

Rubielyn_J
Rubielyn_J
July 24, 2022

I'd be glad to help you receive inventory with a bill in QuickBooks Online, @applegrovecattle.

 

When you receive inventory from the purchase order (PO), we can convert this to a bill. By doing so, the quantity of the item will be added to the inventory (Products and Services) list. This keeps all the transactions connected and your accounts balanced.

 

Here's how:

 

  1. Proceed to the +New button.
  2. Under Vendor, select Bill.
  3. Click the Vendor drop-down arrow and then choose the vendor's name.
  4. All existing POs will show on the left side. Choose the correct PO and click Add. 
  5. Click on Save and close once done.

 

Additionally, let me share this links to help manage your inventory, bills and purchase orders:

 

 

Feel at ease to comment below if you have further questions about handling inventory with a bill in QBO. I'll be happy to help you. Keep safe!

U
userinfo18
December 1, 2023

Entering a bill from a PO does not add the inventory until you pay the bill. This function really makes tracking inventory quantities hard. How do you add the inventory after creating the bill, but not paying it? Some vendors have longer terms and I cannot wait 30-60-90 for my quantities to update. If QBO doesn't have a feature for this, what third party software would handle this? 

R
Rasa-LilaM
December 1, 2023

Hello there, userinfo18.

 

I completely understand how important it is to keep accurate records of your products. This helps you keep track of your inventory items with ease. 

 

It seems that there might have been an issue when converting the purchase order to a bill since the quantities didn't update. I'd like to help you resolve this issue by gathering more information.  

 

Could you please let me know if you convert the purchase order to a bill? If yes, did you run into any errors or issues? This will assist me in identifying if there's an ongoing investigation that needs our attention. 

 

I'll be on the look out for your response. Thank you in advance, userinfo18. Have a good one.

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