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lwarrensyn
Mar 20, 2020 9:00 PM UTC
Question

I accidentally set expense type up as "check" but it should be "expense". How do I fix it?

Original commenter did not share additional details

9 replies

john-pero
john-pero
Mar 20, 2020 11:03 PM UTC

Don't bother. Expense and Check in QBO are almost entirely interchangeable. Really the only difference is you cannot wriet a check agains t any asset account while an expense you can. And you cannot "print" an expense.  Otherwise they both affect your banking and income/expense exactly the same.

kate463
Aug 17, 2022 5:24 PM UTC

It is different.  When I run a profit and loss the "expense " is not included because it is listed in my chart of accounts as a bank account.

Adrian_A
Adrian_A
Aug 17, 2022 6:14 PM UTC

Hello there, kate463.

 

The reporting of your accounts depends on their type.

 

The profit and loss report lists all your Income and Expense accounts. As for the Asset, Liability, and revenue accounts, they will show on the Balance Sheet report.

 

To get an in-depth report of your accounts, you can check this reference: Customize a report.

 

I'm just a post-away if there's anything that I can help with.

Maybelle_S
Mar 20, 2020 11:09 PM UTC

Hi @lwarrensyn.

 

You'll have to delete the check and create an expense transaction in QuickBooks Online (QBO). I'll show you how.

  1. Go to the +New button.
  2. Select Expense.
  3. In the Payee field, specify a vendor. You can specify the name of a person or a business. If your transaction covers multiple petty cash expenses, leave this field empty.
  4. Select the Payment account.
  5. Enter the date of purchase on the Payment date.
  6. Field and specify the Payment method.
  7. Enter the amount.
  8. Click Save and close or Save and new.

If you want to void or delete transactions in QuickBooks Online, you can check out this article: Void or delete transactions in QuickBooks Online.

 

Feel free to let us know if you need further assistance. Have a great day!

john-pero
john-pero
Mar 20, 2020 11:14 PM UTC
@Maybelle_S wrote:

Hi @lwarrensyn.

 

You'll have to delete the check and create an expense transaction in QuickBooks Online (QBO). I'll show you how.

 

 

Feel free to let us know if you need further assistance. Have a great day!

Really? This is horrible advice. A check and an expense are the same. Nothing needs changed!!!!!!!!

The only time an errant entry between the two would be appropriate is if you needed to "print" a check or use an asset account disallowed by check entry. You can even enter a reference (check) number in an Expense. Please do not make people work harder when what they did is nothing wrong.

 

This is probably the reason why desktop ONLY has check writing and not expense creation, although ability to credit from non-bank asset accounts without using a journal entry would be welcome (in desktop)

    MelBurton
    Jul 23, 2022 11:46 PM UTC

    On my end, I created a check to print later then I ended up paying the balance with a debit card. I tried to match the check with the debit, yet the check still shows up in the print check section. I am going to test this where I create a bill and then match the debit. The idea behind this would be to capture the bill amount/expense in the right billing period regardless of when the payment hits the acct. 

     

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