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ljcousseau
January 28, 2024
Question

I am unable to file my 1099NECs as a sole proprietor with an SSN? Please advise as these are due 1/31

  • January 28, 2024
  • 1 reply
  • 0 views
Quickbooks is not letting me enter a SSN instead of an EIN to file 1099s

1 reply

K
Kevin_C
January 28, 2024

Thanks for visiting the Community, ljcousseau. I'm here to share additional details about using SSN Social Security numbers (SSN) instead of Employer ID Numbers (EIN) for 1099 filing in QuickBooks Online (QBO).

 

In QBO, the EIN should be entered in the company profile and needed for 1099 filing even if you have a sole proprietorship business, not the SSN, since the SSN is required for employees and contractors. The SSN are formatted in XXX-XX-XXXX, while EIN are XX-XXXXXXX.

 

On the other hand, employees must have a valid SSN for payroll. This info goes on your employees' W-2s and, oftentimes, State Unemployment Insurance tax forms.

 

As the IRS assigns EINs to business entities, these are used to track payroll tax liabilities and payments. Thus, an SSN is required for employees and contractors only.

 

For more details about SSN and EIN in QuickBooks, please refer to these articles:

 

 

In addition to that, if you want to apply for an EIN and learn more about the requirements, you can visit the IRS website.

 

Moreover, here are some helpful articles with more information about preparing 1099s in QBO:

 

 

I'll always be available in this forum if there's anything else you need further assistance with when creating your 1099s in QBO. Please let me know in the comments below, and I'll make sure to provide additional help. Have a great day ahead!

L
ljcousseauAuthor
January 29, 2024

I was able to locate the correct EIN and not Quickbooks will not let me edit or correct this. The EIN entered is incorrect and I need to edit and change to the correct EIN. I am getting the following message:

 

You can't change the EIN, because you've enrolled the company in EFTPS and E-File. If you've received a new EIN, contact us for help updating the EIN in your payroll account.

 

This is not helping as the customer service person who has been attempting to help me is stating that Quickbooks has "locked" the ability to make any changes to the EIN. and this will not be changed until early February.

 

I will not then be able to file on time.

 

Someone in payroll should have the ability to let me make this change.

 

Please do not reply with a pat answer, but a resolution. 

C
ChristieAnn 11
January 30, 2024

Hello there, ljcousseau.

 

I appreciate you coming back to the thread and clarifying your concern regarding updating the correct EIN in QuickBooks. I can see how important to modify this on your end to make sure everything in your company file is up to date. I'll provide additional insights on how editing company's details works in the program and ensure you'll be routed to the right support team to assist you further.

 

Please know that once you're unable to edit EIN on your end, you have first to change your company info in your payments and payroll accounts. However, based on the message you received; your company's account is registered in an Electronic System for filing payroll forms. With this, I recommend contacting our QuickBooks Online Support Team again. They're the best support group for such inquiries as they can request account information. This way, they'll be able to modify the details that need to be updated as soon as possible so you can file taxes on time.

 

If you need to see other related information about 1099 and be updated with this form, you can read this article: Get answers to your 1099 questions.

 

Don't hesitate to add a comment below if you have other questions related to managing 1099 in QuickBooks. I'm always here to guide and assist you further, ljcousseau. Take care!

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