Skip to main content
A
ArtyFacts123
May 24, 2024
Question

I am working on a new client's existing QB file and I need to tweak the account names & categories. What's the best report to send them to get feedback? An expanded P&L report?

  • May 24, 2024
  • 1 reply
  • 0 views

Hi there,

I have a new client that is in a profession that I'm not familiar with (ie the film industry).  They have multiple businesses and their existing QB accounts have different Chart of account names (due to specific project requirements etc).  One of the QB company files has mostly "default" account names, and they'd like for me to make the default list more industry specific.  What I'd like to do is send the client a report of the Chart of Accounts (with transactions currently assigned to each, so that they can easily tell me how they'd like to change the Account names AND tell me what transactions get assigned to them. 

 

 So would a detailed Profit & Loss work for this purpose?   I could send them one report for each company to compare/contrast.

 

I HOPE this makes sense.  I have a tendency to overthink things and details are very important to me - help get me out of my own way!!

Thank you! 

1 reply

J
Jelayca V
May 24, 2024

Your commitment to providing your client with a thorough understanding of their Chart of Accounts (COA) is commendable, @ArtyFacts123. Let me assist you in exploring alternative options to better meet your needs.

 

While a detailed Profit & Loss (P&L) report could provide some insights, it might not be the most effective for this specific purpose. A P&L report primarily shows income, costs, and expenses during a specific period, which might not clearly show the transactions assigned to each account.

 

Instead, consider using the Account Listing report. This report provides a list of all the accounts in your Chart of Accounts (COA). However, it’s important to note that this report does not typically include transaction details for each account.

 

To run the report, here's how: 

 

  1. Navigate to the Accountant menu, then Chart of Accounts.
  2. Click the Reports dropdown below. 
  3. Select Account Listing. 
     

 

If you’re looking to provide a report to your client that includes the transactions assigned to these accounts, you can either run a QuickReport to every account in your COA or utilize the Transaction Detail by Account Report to show each transaction, the date it was posted, its amount, and the account it was posted to. 

 

In addition, you can personalize the report by customizing it further to better suit your needs.

 

If you want to save the customized report settings for future use, you can, you can memorize reports in QuickBooks. This will eliminate the need to go through the customization process again.

 

I'm still around to help if you need more help with managing invoices in QBO. I'd be glad to extend a helping hand. Take care always. 

Terms & ConditionsAccessibility statement