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June 5, 2025
Question

i paid a bill and it was recorded in quickbooks correctly but the transfer to the bank was incorrect so I am trying to reconcile and it shows i am $269.00 over.

  • June 5, 2025
  • 1 reply
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i paid a bill from qb and my boss transfer that amount into the account for the wrong amount now i am showing $269.00 over when i reconcile. how do i fix this?

1 reply

June 5, 2025

You can create a vendor credit for the overpayment and apply it to the overpaid bill from your vendor, 6776.

 

Here’s a step-by-step guide on how to do this:

 

  1. Click the + New button on your QBO dashboard.
  2. Select Vendor Credit under the Vendors category.
  3. In the Vendor dropdown, select the vendor to whom you overpaid.
  4. Enter the date and the amount of the overpayment ($269.00) as the credit amount.
  5. Choose the appropriate expense or accounts payable account that relates to the original payment.
  6. Add a memo or description if desired to note this is an overpayment credit.
  7. Hit Save and close.

 

Once done, you can apply or link the vendor credit to the bill that was being overpaid.

 

Here's how:

 

  1. Click + New, and select Bills.
  2. Choose a bill for your vendor from the list. You'll see the available credit with this vendor in the Credit Applied field.
  3. Fill in the necessary fields as you normally would. 

 

The overpayment will be documented as a credit to the vendor’s account, which in turn lowers your accounts payable to balance accordingly.

 

I'll share this article in case you want to view, print, or export your reconciliation report.

 

Feel free to reply on this thread if you need further assistance.