I volunteer for a Non-profit (not an accountant). We have set up a project to track a grant. Expenses work, but we don't use invoices. Can I post income with no invoice?

Welcome to QuickBooks Community, @usersuzanne-keers.

Yes, you can still record your income transaction without necessarily creating an invoice in QuickBooks Online (QBO). You can either create a journal entry or use the Bank deposit feature to enter it into QuickBooks.

Simply follow these steps to add it as a journal entry:

1. Click the + New icon and select Journal entry.
2. On the first line, select an account from the Account field. Depending on if you need to debit or credit the account, enter the amount in the correct column.
3. On the next line, choose the other account you're moving money to or from. Depending on if you entered a debit or credit on the first line, enter the same amount in the opposite column.
4. Enter information in the memo section so you know why you made the journal entry.
5. Select Save and close.

Please reach out to your accountant for further advice in selecting the proper accounts in each line. This will make sure that your books are accurate.

If you want to use the bank deposit feature to record these transactions, just follow this article: Record and make bank deposits in QuickBooks.

Please take note that using any of these methods will not affect your Products and Services items.

You can also run several financial reports to track your sales income in QuickBooks. They will show you helpful insights on the things you buy and sell, and the status of your inventory.

Let me know how else I can help you with QuickBooks by adding a comment below. I'm more than happy to lend a helping hand. Keep safe!