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D
denard
May 12, 2020
Question

I would like to have information appear in the memo line of checks. How do I make this happen? I type information on the bill but it does not print on the check.

  • May 12, 2020
  • 1 reply
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Original commenter did not share additional details

1 reply

K
kjszjasjs
May 12, 2020

Thanks for posting your concern in the Community, denard


I’m here to share some information about printing checks without the Memo field. 


At this time, keeping the Memo field from printing on the checks is unavailable. This is one of the few areas that don’t have customization options in QuickBooks Online since it automatically pulls up the information you’ve entered on the bill.


In the meantime, open each transaction and manually remove the memo before printing. The following are the only information you can customize to display and print on a check:

  • Print account names on the voucher.
  • Change the check date when non-cleared checks are printed.
  • Start with payee field on the check.
  • Warn about duplicate check numbers.
  • Auto fill payee account number in the memo.

You may refer to this article for more information: Printing Paychecks and Paystubs

If you have any other questions let me know by replying below.

U
UUCC
July 6, 2023

Your answer does not address the question.  The question is how to get the memo line to print on the check, not how to prevent if from printing.

I have a similar question. I want to put notations in the memo prior to printing, but that field is not available to edit until after I have saved.  Do I have to save and reopen to access the memo field?  This is very awkward!  Why is the memo line not one of the fields to complete when issuing a payment?  Vendors want us to put our customer number in the memo.  I often want a notation as to what the payment was for in the check record.  This really should be fixed!

J
JamesAndrewM
July 7, 2023

I'll share some steps you can follow to help you achieve your goal.

 

These steps allow you to print memos directly to your checks:

 

  1. Go to Expenses, then select Expenses.
  2. Open the bill that has the memo on it. You want to appear on the printed bill payment check.
  3. Take note of the details. I recommend copying it (to paste it later on the bill payment).
  4. Select Save and Close.

 

Next, you'll need to print the check. Here's how:

 

  1. Go to + New.
  2. Under Vendors, select Pay Bills.
  3. Select the bill you copied the memo from.
  4. Enter the correct amount, then click Save and print.
  5. In the Print Checks screen, select the Bill Payment (Check).
  6. On the Bill Payment screen, go to the Memo field and enter or paste the memo.
  7. Verify you have the correct Starting check #.
  8. Select Preview and Print, then Print. And you are good to go.

 

You can utilize these articles as your reference in the future:

 

 

For additional QuickBooks-related concerns, don't hesitate to post them here in the Community. We're always available and willing to lend a hand to your queries. Have a great day ahead.

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