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February 10, 2024
Question

I would like to know the best way to track invoice numbers of the vendors that I pay on bank trans screen..especially under credit card feeds as invoices are emailed

  • February 10, 2024
  • 1 reply
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If I enter a bill and pay it by the known cc obviously I can match it but it would be extremely helpful to enter an invoice number of a bill that was paid by a credit card on the banking trans action screen and save the time of switching back and forth btwn screens.  So many invoices/receipts are emailed now and by the time I get to enter in the receipt it would be just much quicker to do on the banking screen...I would like to enter just so that if I needed to search a charge for a vendor i could reference what invoices have been paid or due with the vendor statement

1 reply

February 10, 2024

Welcome to the QuickBooks Community, jrtlost. 

 

Please note that directly entering an invoice or bill number into the connected credit card payment in the Banking or Transactions tab is currently unavailable. Let me provide the best alternative way to achieve this goal within the QuickBooks.

 

You might consider using the Memo field to enter the transaction number. This allows you to track the invoice/bill number and quickly detect which entries have been paid or are due with the vendor statement.

 

Here's how:

 

  1. Click the Transactions menu in the left panel.
  2. Choose Bank Transactions.
  3. Locate the credit card payment and click it to expand the page.
  4. Go to the Memo field and enter the invoice/bill number like 0123456.
  5. Click Add or Split to save the changes or updated information.

 

 

Once complete, I recommend running and customizing the Transaction Detail by Account report. This allows you to monitor, review, and trace the invoice/bill number you entered on the Bank Transactions page. I've added a screenshot below for visual reference.

 

 

In case you need steps on how to run a report that will reflect all payments made to vendors, you can read this article: Run a report with vendor totals.

 

If you still have concerns related to managing bills and their payments in QuickBooks, feel free to add them below. I'll be glad to help you further, jrtlost. Take care!

jrtlostAuthor
February 12, 2024

thank you ...entering the invoice/bill number in the memo line is what I have currently been doing and i will look into the report you suggested...you would just think that something like this would already be in place as this is an everyday issue paying bills when the system has so many other bells and whistles that do not get used on daily basis.  

Its like teaching algebra in school and kids can't even balance a check book

jrtlostAuthor
February 12, 2024

transaction by detail account report .....I am not finding this particular account