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office109
January 13, 2020
Question

In a "Project" for tracking a donation fund can you add funds from different donors?

  • January 13, 2020
  • 1 reply
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    1 reply

    MJoy_D
    MJoy_D
    January 13, 2020

    Thank you for posting, @office109. 

     

    At this time, you can track income and expenses to a specific Customer or Donor. Under that donor, you can add project income and expenses by opening that certain project and clicking the Add to project button. 

     

    From here, you can add an invoice, receive payment, expense, estimate, time, bill and purchase order. 

     

    The ability the add donations from other donors would be a great addition to the current features that we have for Projects. So I'll be sure to take note of it. For now, you can visit the QuickBooks Blog to check for new updates and features that we have. 

     

    Here's more information on how to track income, costs, and profitability by project. 

     

    I'll be here if you need further help with your projects. I'm always glad to help in any way I can.​ Take care and have a great rest of the day!

    B
    Bkkprgal
    April 16, 2020

    MaryJoyD, have there been any updates on this issue?  I work with a non-profit that will get many donations for one Project.  We need to track those donations and how the money was spent under the Project.  But, I also need to generate donation letters at year end for each donor.  

      JessT
      JessT
      April 16, 2020

      Hi Bkkprgal!

       

      Let me shed light on the Project feature and share your option to track your projects.

       

      The Project feature in QBO is intended for one customer only. For example, repairing a customer's kitchen, remodeling their office, or anything that is made for and paid by one customer only.

       

      It's natural to have a project in a non-profit organization funded by different donors. In this setup, you can create Classes to represent the project names. Then, you can assign them to the donations or expenditures. This will let you create reports like Income Statement by Class (Profit and Loss by Class) or Purchases by Class to see if you're gaining or losing money.

       

      To activate the Class tracking feature:

      1. Click the Gear icon and choose Accounts and Settings.
      2. Select the Advanced tab.
      3. Click the Categories section and put a check on Track classes.
      4. You can enable the option to let QuickBooks warn you if you'll miss adding classes to your future transactions.
      5. In the Assign classes field, you can choose to assign classes per line item or transaction. You can switch later on.
      6. Click Save and Done.

       

      After enabling your settings, you will see a CLASS field when you create donations or record expenses. Just click on the field and choose Add new to create classes or project names.

       

      When you're done entering transactions, you can pull up the Profit and Loss by Class or Income Statement by Class report. You can also search for the word "class" on the Report page, and QuickBooks will show you the list of reports pertaining to classes.

       

      I hope this clears everything about Project and your option to track one in your business.

       

      If you need help, always feel free to reach back out. We will be here to support you again. Happy weekend!

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