Changing the entry from an expense to a bill without deleting the original transaction is unavailable. But you can delete the expense and recreate a bill on your end.

To delete an expense:

From the left menu, click the Expenses menu.
Choose the Expenses tab.
On the Expense Transactions page, find the expense to delete.
From the Action ▼drop-down menu, select Delete.
Choose Yes to confirm that you want to delete the transaction.

To create a bill:

Click the Plus (+) icon.
Choose Bill.
From the Vendor ▼ drop-down menu, choose your preferred vendor.
Enter the necessary information in the fields.
Hit Save and close.

Also including this article for a reference about the difference of transactions in QuickBooks: What is the difference between bills, checks, and expenses?

Please get back to me if you have any other questions. I’ll be glad to help. Have a good day.

M

meggiekate

what if I have already reconciled the bills. Currently they are just hanging out in the "print check zone" What is the best way to remedy this ? thank you so much! Basically a dozen or so expenses were entered as Bills and not as Expenses.

MarsStephanieL

Hi there, @meggiekate.

I'd be happy to help you with deleting your bill even if it's already reconciled.

You can unreconcile it by going to the Bank register, manually click R until it's blank, and click Save. Then, delete the bank transaction so that it will be available back on the Banking page. I'd also recommend asking for advice from your accountant to know what is the best thing to do with changing your reconciled bills to expenses. Especially that you're going to do this process with multiple reconciled bills.

This is how it looks like to unreconcile the transaction:

Once done, go to the Expenses menu, locate the Bill transaction, and delete it. Then, create an Expense transaction, enter all the details such as the date, vendor's name, and amount that you've got from the bank register so that it will match the bank transaction.

I've also included this article to know more details about unreconciling an account: Undo or remove transactions from reconciliations in QuickBooks Online.

You may consider checking out this reference for this year-end tasks with QuickBooks: QuickBooks Online year-end guide and checklist.

As always, you're very welcome to tag my name in the comment section if you have other questions. I'd be glad to answer them for you. Happy Holidays!

T

TonyaLogan1

No you will have to re-enter the bill after deleting the expense. You can give feedback about this feature in the Feedback tab by clicking gear icon, then click Feedback. Write your idea in the box and submit, it goes straight the the developers and engineers of the QuickBooks Online Software. Now, if you don't want to pay the bill through QuickBooks, you can leave the expense, once the transaction comes through the bank feed for review then you can add/match that transaction to the expense and that will offset it as taken care of. I hope that makes sense and if you want to pay bills in your product then it has to be entered as a bill for that feature.

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