Solved

ITEM LIST

Forum|Forum|2 years ago
December 6, 2023
1 reply
0 views

If I were to update my item list names, would it affect the history when running reports? Meaning would it also update that particular item's history, or would a report show both?

Secondly, if I were to update a customer's name, would the history be updated as well?

Best answer by Carneil_C

Hi, @Smorales.

I'll share some insights about editing transaction names in QuickBooks Desktop.

Changes made to your item list names have an impact on both the transactions where items are added and the reports as well. As a result, the history of that specific item will also be updated. The same goes for the customer's name. Otherwise, you'll want to ensure that you secure a copy of your prior transactions before making edits.

On top of that, here are some handy articles that can help you track your customers and manage items:

To help you manage your future reports for your business, you can read through this resource: Customize reports in QuickBooks Desktop

You can post anytime if you have more questions about handling credits or any QBDT-related tasks. Please know the Community has your back.

C

Carneil_CAnswer

Hi, @Smorales.

I'll share some insights about editing transaction names in QuickBooks Desktop.

Changes made to your item list names have an impact on both the transactions where items are added and the reports as well. As a result, the history of that specific item will also be updated. The same goes for the customer's name. Otherwise, you'll want to ensure that you secure a copy of your prior transactions before making edits.

On top of that, here are some handy articles that can help you track your customers and manage items:

To help you manage your future reports for your business, you can read through this resource: Customize reports in QuickBooks Desktop

You can post anytime if you have more questions about handling credits or any QBDT-related tasks. Please know the Community has your back.

S

SmoralesAuthor

I was hoping that is what would happen. We had a customer change their name, and their items are tied to that name. For example Customer name: John Smith, Item: John Smith Inspection. I was worried if we modified either that it would create an issue with our reports going forward.

MariaSoledadG

Let me jump into this thread and add details about the item list, Morales.

Mostly, the crucial phases in the accounting process are identifying transactions, creating journal entries, posting transactions, preparing trial balances, analyzing worksheets, preparing financial statements, and closing books.

As mentioned by @Carneil_C, any changes made to the item list impact transactions and reports as well. However, when you're only dealing with the change of names such as customer name and item, this won't give an issue even if it's tied up to an item or name unless there are duplicate names created that cause conflict for the system to recognize.

Other than that, any changes in date and amount can also be a crucial factor that affects your reports. Therefore, I recommend seeking your accountant's advice first before making any edits to guide you on how you'll have to go about the process.

Furthermore, QuickBooks Desktop offers different kinds of reports to ensure you'll get the data you need. You'll have to make sure to filter each group so it shows up the right information for your business. I've added this article for more details: Customize Reports In QuickBooks Desktop.

Let me know if you have any questions about the items list. The community is always here to get you covered any time of the day. Have a great day to you

!

Sign up

Login with SSO

Login to the community

Login with SSO