Question

My journal entry numbers are randomly autopopulating and the numbering system makes no sense. Can we assign entry numbers, or at least obtain subsequent numbers?

Forum|Forum|5 years ago
October 8, 2020
2 replies
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Original commenter did not share additional details

QuickBooks Online

Hello, Planitcon.

Yes, you can. I'll explain how the journal entry numbers work and show you how to fix the numbering system.

QuickBooks uses a numbering sequence for journal entries (and custom transaction numbers). The system automatically increases it by one based on the last number entered.

The sequence might've been changed manually, this is why it's randomly autopopulating. To fix this, you can reassign a new sequence for the journal entry number.

Simply enter it in the Journal no. box on the screen. You can add letters together with the numbers (for example: ABC123). As mentioned before, it will follow the next number on the succeeding entry (ABC124 for instance).

More details about creating journal entries can be found here: Create a journal entry in QuickBooks Online.

Looking for help managing your data, creating reports, etc..? Visit our articles for guides and details how. Check them out here: QuickBooks Online general help articles page.

Ping me in the Community space by tagging my username (@jamespaul) if you have other questions. I'm more than happy to help you again.

J

JamesAWatson

@jamespaul Is there just one series of auto incrementing of journal entries in Quickbooks Online? Or can each user have their own incrementing sequence for numbering journal entries?

R

Rasa-LilaM

Thanks for coming back to the Community, JamesAWatson.

Let me provide some information on how QuickBooks Online (QBO) assigns a number to transactions.

As mentioned by my peer, the online program uses a numbering sequence for journal entries. QBO will follow the said numbering order set on the transaction. The number increments by one each time you create a new entry.

I’m adding some resources that will guide you on how to manage your journal entries efficiently. These articles provide an overview of reversing an entry as well as printing one.

I'm only a post away if you have additional questions about journal entries and other transactions. I’ll get back to answer them for you. Wishing you and your business continued success.

C

csa131

My issue is slightly different. My deposits are being imported from another software. QB is assigning names based on previous journal entries. i just want the imported deposit to be titled "Deposit". Even a blank space would be preferable to the names QB is assigning.............

M

MirriamM

uniteHello there, @csa131. Thanks for joining the thread. Let me explain how data is imported into QuickBooks Online (QBO).

The QuickBooks app is read-only. Any data imported into QuickBooks depends on the data originating from the other software. Thus, able to title the imported deposit to Deposit is not an option in QBO.

We recognize that each company has unique needs, and I can see how the feature you're looking for would benefit and empower your business. I recommend sending this request straight to our product engineers through feedback. It helps us improve the features of the program.

To send feedback, follow the below steps:

Go to the Gear icon at the top.
Select Feedback.
Enter your comments or product suggestions.
Then select Next to submit feedback.

To be updated with the recent and upcoming changes for QuickBooks products, visit these sites:

For future tasks, here's a great resource about the best practices when reconciling: Learn the reconcile workflow in QuickBooks.

Please know that I'm just a reply away if you need any further assistance managing transactions in QBO.

R

Rmentle

Hello,

Is there any way to make the system stop autofilling JE numbers?

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