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A
AlMuhanna
March 21, 2024
Question

Names in Quick report how to customize the report

  • March 21, 2024
  • 1 reply
  • 0 views

hello guys,

i've made transaction as Petty Cash with Employee name how are held the petty cash.

 

when I display the Quickreport o the petty cash account, want to see splitting lines of each employee

 

Example:

I've defined Advanced Petty Cash Ledger and this will be used for 2 employee.

Employee 1 - used for 3 purchases.

Employee 2 - used for 2 purchases.

 

I want the report for Advanced Petty Cash Ledger Quickreport showing 

Employee 1 

INV# 1

INV# 2 

INV# 3

total Usage

 

Employee 2

INV# 1

INV# 2

total Usage

 

thank you 

1 reply

G
GlinetteC
March 21, 2024

I will be glad to offer my assistance, Al.

 

However, I would appreciate more information to gain a complete understanding of your concerns.

May I know if you have added the employee as a sales rep and selected the EE's name in the invoice? Also, asset accounts don't display bills (AP) and invoices (AR) in the Petty Cash Quick report.

Providing further details would assist me in offering an accurate solution to achieve your goal today.

 

I'm looking forward to your response. Stay safe!

    A
    AlMuhannaAuthor
    March 21, 2024

    Thank you, GlinetteC for replying,

    I'm using Quickbooks Desktop Enterprise.

     

    for Petty Cash entry, I made the Transfer Funds to Petty Cash Ledger AC.

    then when I make purchases made the Write checks as per the invoices the employee submitted.

     

    1. Employee (not showing as the Sales REP.)

    2. I'm making the purchase as Write checks

     

    thank you for your guidance.

    A
    Anonymous
    March 21, 2024

    Thanks for getting back in this thread, Al.

     

    I can clarify things for you on why Invoices won't show up on the Employee Quickreport.

     

    Petty cash is a small amount of cash a company keeps on hand to cover small expenses. It is also known as a petty cash fund. This money is used for minor or incidental expenses. 

     

    Hence, the Employee account doesn't include invoices. I can provide the steps so you can see what transactions are included in the Employee's account.

     

    1. Go to Employee, then Employee Center.
    2. Click the name of the Employee.
    3. Select the Transactions tab.
    4. From Show, select All Transactions.

    However, you can use the Custom Summary and Custom Transaction Detail reports to create virtually any report in QuickBooks. These reports use different combinations from the Display and Filters tab in the Modify Report window. 

     

    Also, please know that QuickBooks Desktop also uses a concept called Source and Targets to apply accounting principles and processes.

     

    For more information about reports in QuickBooks Desktop you can check out this link: Understand reports.

     

    Moreover, I'm adding this article about customizing reports in QuickBooks Desktop for future reference: Customize reports in QuickBooks Desktop.

     

    You can count on me for help with managing reports in QuickBooks Desktop. Let me know if you need anything else. Stay safe and hydrated. Thank you!

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