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user5280
January 8, 2025
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Need expense list not by vendor.

  • January 8, 2025
  • 1 reply
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I need a list of all expenses that's not separated by vendor or anything else. Just a list of expenses. Seems odd that I can't just click an "Exepenses" button somewhere and get it.

    Best answer by FishingForAnswers

    @user5280  I'm not sure that I understand what you mean by 'separated by vendor or anything else', but there is a report that shows all transactions. You can filter this report down to 'Expense and Other Expense Accounts'.

     

    You'll find it under the Reports menu, Custom Reports submenu, Transaction Detail.

     

    From there, click on 'Customize Report' in the upper left and move to the Filter tab.

     

    The 'Accounts' filter should already be selected. Change it from 'All Accounts' to 'Expense and Other Expense Accounts' and click 'OK'.

     

    This will list all of your expense and other expense transactions. It'll sort it by date by default, but if you do need it organized by a particular column, you can find that option in the upper right.

     

    Hope that's what you're wanting. If not, please clarify your question.

    1 reply

    FishingForAnswers
    FishingForAnswersAnswer
    January 8, 2025

    @user5280  I'm not sure that I understand what you mean by 'separated by vendor or anything else', but there is a report that shows all transactions. You can filter this report down to 'Expense and Other Expense Accounts'.

     

    You'll find it under the Reports menu, Custom Reports submenu, Transaction Detail.

     

    From there, click on 'Customize Report' in the upper left and move to the Filter tab.

     

    The 'Accounts' filter should already be selected. Change it from 'All Accounts' to 'Expense and Other Expense Accounts' and click 'OK'.

     

    This will list all of your expense and other expense transactions. It'll sort it by date by default, but if you do need it organized by a particular column, you can find that option in the upper right.

     

    Hope that's what you're wanting. If not, please clarify your question.

      G
      GlinetteC
      January 8, 2025

      Hello, user5280.

       

      I understand you want to view a report listing your expenses in QuickBooks Desktop. Although QuickBooks Desktop has limitations in customizing reports directly to this extent, I have an alternative option that might work for you.

       

      You can run a Profit & Loss report, and then filter it to show only the expense accounts.

       

      Here's how:

       

      1. Go to Reports and select Profit and Loss Standard report.
      2. Click the arrow icon beside the Expense and double-click the amount.
      3. From the Transaction Detail By Account window, click Customize Report.
      4. On the Display tab uncheck the Name or other column you don't need on the report.
      5. Click OK.

       

      With these instructions, you can effectively view all your expenses listed in a report format.

       

      Check out this article for more details on personalizing your report: Customize reports in QuickBooks Desktop.

       

      You can also memorize reports if you wish to preserve the settings of a customized report for future access.

       

      The provided alternative of filtering the Profit and Loss report will help you effectively view and manage your expenses, user5280. Should you encounter any difficulties or require further customization assistance, please do not hesitate to contact us. We are committed to ensuring that you have the tools and information needed to keep your financials organized and accessible. 

        U
        user5280Author
        January 8, 2025

        That report gives transactions "BY ACCOUNT." Almost exactly what I said I DO NOT NEED. Thanks Genius

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