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JohnLapuz
April 2, 2019
Solved

No Vendor names Report

  • April 2, 2019
  • 2 replies
  • 0 views

I need help in producing a report that will show me all the purchases made without a vendor name attached to it. I will usually run a custom report showing rows and columns of Vendor and Class but the thing is if there is a Customer name attached to the purchase it won't show up anywhere in the report. 

Best answer by Adrian_A

Thanks for getting back, JohnLapuz.

 

When you create a Bill, you'll be asked to enter a vendor name. Check and Sales Receipt are the only transactions that will be saved even without a vendor or payee name.

 

To show the purchases made without a vendor name, you'll want to run a Missing Checks report.

 

Here's how:

  1. Go to the Reports tab, then Banking, and then choose Missing Check.
  2. On the Missing Checks window, select the account associated with the purchased.
  3. Click OK.

 

I'll be around if you need further help.

2 replies

IamjuViel
IamjuViel
April 2, 2019

Greetings, @JohnLapuz.

 

I'd be delighted to help walk through customizing and generating your purchase reports to suit your business needs.

 

QuickBooks Desktop is equipped with an array of reports that you can always customize and filter to show the specific information you only need.

 

To view the items or services that your company bought, you can access any of the following reports:

  • Purchases by Item Summary

  • Purchases by Item Detail

Here's how to access these reports:

  1. Go to Reports.
  2. Choose Purchases.
  3. Select Purchases by Item Detail or Purchases by Item Summary report.

That should do it! Keep in touch with us here in the Community if you have other questions about generating reports. I'm always here to help.

J
JohnLapuzAuthor
April 2, 2019

Greetings, @IamjuViel 

 

I'd appreciate it if you could do so. I am trying to find out if we made a clerical error along the way thus generating a report that will find out if there's a purchase without a Vendor Name in the Bill / Check. I tried using a Summary Report of Expenses and using Rows:Vendor and Columns: Class but the problem with it is that it only classifies it as no name whenever both are missing but if there's an assigned customer it won't show up in the report. Do you have any solution for this as of the moment? 

IamjuViel
IamjuViel
April 2, 2019

Glad to hear again from you, @JohnLapuz.

 

Let me share additional information on how you can generate a specific report that will only show purchase without the vendor's name on it.

 

Here's how:

  1. Go to Reports.
  2. Choose Custom Reports.
  3. Select Transaction Detail.
  4. In the Display tab, put a check mark on the following:
    • Date
    • Item
    • Account
    • Class
    • Qty
    • Amount
    • Balance
  5. Go to the Filter tab.
  6. Choose the following:
    • Detail Level: All except summary
    • Item: All Sales Item
    • Posting Status: Non-posting
    • Transaction Type: Multiple Transaction Types: Purchase Orders.

Feel free to visit us here in the Community if you need further assistance in generating a report that shows purchases without the​​​​​​​ Vendor's  name attached to it. I'm always here to answer your inquiries.

J
JohnLapuzAuthor
April 4, 2019

@IamjuViel I don't think that will include general expenses. Purchase of Gas etc. 

Adrian_A
Adrian_AAnswer
April 4, 2019

Thanks for getting back, JohnLapuz.

 

When you create a Bill, you'll be asked to enter a vendor name. Check and Sales Receipt are the only transactions that will be saved even without a vendor or payee name.

 

To show the purchases made without a vendor name, you'll want to run a Missing Checks report.

 

Here's how:

  1. Go to the Reports tab, then Banking, and then choose Missing Check.
  2. On the Missing Checks window, select the account associated with the purchased.
  3. Click OK.

 

I'll be around if you need further help.

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