Non Profit input on gift cards for food & gas use. How to track cards & issue same? Upon receipt, cards sb logged into Bank or an Asset Acct. w/generic Payee for PI.

I'll help you track your nonprofit gift cards, TreasFVVC.

There's no accounting entry when donating gift cards. However, we can create an item to track them. Please follow the steps below:

1. Set up a liability account.
2. Create an item for the gift card and label it as a gift card donation.
3. Click +New and choose Sales receipt.
4. Fill out the sales receipt, then select the payment method and where the gift card amount will be deposited to.
5. Enter a line under PRODUCTS/SERVICES and choose the gift card you added.
6. Add the gift card amount and sales tax rate. Then, hit Save and close.

To track the redeemed gift cards, you can create an invoice. Here's how:

1. Click + New and Select Invoice.
2. On the first line, select the Product/Service being bought and fill out the quantity and amount.
3. On the second line, select the Product/Service for gift card donations (the one linking to a liability account) and enter a negative number for the amount.

For further information about tracking gift cards in QuickBooks Online, refer to this link: Sell and redeem gift cards or certificates in QuickBooks Online.

You can also consult an accountant on how to record these nonprofit transactions.

Additionally, I'll share this article to help you set up and add discounts to your sales forms: Add a discount to an invoice or sales receipt in QuickBooks Online.

Hit reply if you have follow-up questions about tracking your gift cards. I'll be around to help. Have a great day!