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suzannek1
July 16, 2024
Question

On invoices, can I subtotal subtotals? I used to in Desktop but I don't remember how it was set up. Is this possible in QBO?

  • July 16, 2024
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A
Aldren18
July 16, 2024

Thank you for your question, Suzannek. I want to get to the bottom of this, but I need your confirmation. To start, I'll clarify the functionality regarding subtotals in QuickBooks Online (QBO).

 

When you add subtotal line items to your invoice in QBO, the system automatically calculates the sum of all the subtotals at the bottom of the invoice.

 

I've attached a screenshot for your reference:

 



However, if you are asking about the ability to add a subtotal of subtotals within the body of the invoice, this feature is currently not supported in QBO.

 

You may want to consider exploring third-party apps with advanced subtotal functionalities. Visit our QuickBooks App Store website and choose an app that best suits your business from the CATEGORIES section. 

 

Additionally, I'll share these link articles to personalize your sales forms and add a discount to an invoice or sales receipt in QBO.

 

 

I'm just around the corner and ready to answer if you have additional questions or concerns about handling invoices in QBO. If you have any inquiries about your data, entries, or other items in QuickBooks, enter a reply below, and I've got your back. 

BigRedConsulting
BigRedConsulting
July 16, 2024

@Aldren18 
RE: Yes, you can subtotal subtotals in QuickBooks Online (QBO)

 

You make that claim and then proceed to not show how to do it (likely because it's not actually possible with weak, feeble, QB Online.).  Do you understand what the OP is asking about?

 

Here's an example of what they want to do, which is child's play for QuickBooks Desktop:

 

 

You can create invoices like this, and much more complicated ones, using QuickBooks Desktop, because that is what QuickBooks users need when they invoice their customers in order to represent the real world - how sales are actually made. Which Intuit used to know.

 

 

 

    B
    bvstone
    March 28, 2025

    Unfortunately this isn't how subtotals work (at least any more) in QBO.

     

    It's obvious the coders for QBO don't understand invoicing and subtotals and discounts.  A subtotal followed by a discount, and then another later subtotal they include the discount from the previous subtotal in the new subtotal.  This is 1000000% wrong for invoicing...

     

    How it "really" works in QBO:

    Item A $100

    Item B $100

    Subtotal $200

    10% discount -$20

     

    ItemA $100

    ItemB $100

    Subtotal $180 (this is wrong, it should be $200)

     

    It would be nice if they could fix this little snafu.  Maybe the overseas coders don't understand basic accounting or invoicing.

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