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reba01
January 3, 2019
Solved

paying credit cards

  • January 3, 2019
  • 2 replies
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I started to use a credit card to pay vendors this year so I would enter the bill into quickbooks and then click on pay bills and choose the credit for the form of payment instead of a check. When I would pay on the credit card I would do it through write checks.

When I ran a p&L report I noticed that the expenses are listed by expense account but then they are also listed all together as a expense for the payment I made through write checks.

How do I fix this?

Best answer by

There should be no expense on the check used to pay your credit card bill.  The only account used should be your credit card account, which will then pay down the balance on that account.

2 replies

A
Anonymous
Answer
January 3, 2019

There should be no expense on the check used to pay your credit card bill.  The only account used should be your credit card account, which will then pay down the balance on that account.

    R
    reba01Author
    January 3, 2019

    What type of account should I use when i'm paying write checks because I'm required to assign the check to an account

    V
    VivienJ
    January 4, 2019

    Hello there, reba01. 

     

    Thanks for joining us here in the Community. I'm here to provide an overview about processing payments through writing checks.

     

    Can you verify which account field are you referring to? There are two main fields which requires an account when writing a check. 

     

    At the upper left-hand corner, you'll see a Bank account drop-down. You need to select the bank account where the money to pay the transaction will be taken out. 

     

    Meanwhile, under the Expenses tab, you'll have to choose what account to use when paying the expense incurred by the company. For example; if this is a payment for the rent, telephone, or electricity, you can use the Utility Expense. 

     

    However, if you're unsure on which one to pick, I'd recommend consulting with an accountant. They are the best experts with posting transactions and ensure your books is accurate come tax time. 

     

    Here's an article for additional reference:

     

    Create, modify, and print checks

     

    This should give you an overview about writing checks in QuickBooks Desktop. Let me know if you have additional questions. I'll get back here to help! 

    N
    nhuskerfan
    October 2, 2020

    Did you ever get an answer for this?  I use a credit card to pay vendor bills and I pay that credit card using my checking account.  I can't figure out how to avoid the double expense.

      T
      Trish2023
      January 19, 2023

      How to record payment to credit card

      Candice C
      Candice C
      January 19, 2023

      Greetings, @Trish2023. 

       

      Welcome to the Community! Thanks for chiming in on this thread. 

       

      All you need to do to record a payment to the credit card is the steps my colleague, @Jen_D, provided above your response. However, when using the 3rd instruction, use the default option which is Purchase/Charge. 

       

      Review this guide for additional details: Set up, use, and pay credit cards. 

       

      This should do the trick. If you have any other concerns, don't hesitate to ask. I'm only a post away. Bye for now! 

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