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LarryGACPA
January 24, 2024
Question

Printing account numbers on the detailed GL report in QB Enterprise

  • January 24, 2024
  • 1 reply
  • 0 views

I have a client who is being audited by the IRS and the revenue agent has requested a detailed YTD GL with GL account numbers as well as the account names.  Client has turned on account numbers under the edit/preferences tab but you cannot select "account number" when running the detailed GL.  Agent wants it to match with Chart of Accounts that has both account number and name.

 

Does anyone know how to run the detailed GL that show both account number and name?  Thanks.

1 reply

JaeAnnC
JaeAnnC
January 24, 2024

Thanks for reaching out to us, @LarryGACPA. I'll be happy to share information on how to run the General Ledger report that shows the account number and name in QuickBooks Desktop (QBDT).

 

When running the General Ledger report, you don't need to customize it to display the account number and name since it automatically shows in the headers.

 

Here's how to run and print the General Ledger report:

 

  1. Go to Reports.
  2. Select Accountant & Taxes.
  3. Click General Ledger.
  4. Set the Dates to This Fiscal Year.
  5. Click the Print dropdown and select Report.
  6. Click Print.

 

I'll attach a screenshot below for your visual.

 

Furthermore, you can export the report to Excel if you need to analyze the data further and include any relevant information specific to your business needs.

 

Keep in touch if you have additional concerns about the General Ledger report in QBDT. The Community is here to help anytime. Keep safe, and have a great rest of the day!

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LarryGACPAAuthor
January 25, 2024

Everything is as expected but the account numbers do not display on the report as a column to select on the "Customize Report".  My report displays the account name but not the account number.

BigRedConsulting
BigRedConsulting
February 8, 2024

@LarryGACPA  RE: Everything is as expected but the account numbers do not display on the report as a column to select on the "Customize Report".

 

That's correct. The numbers appear in the Account column along with the account name.

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