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bstack
March 3, 2020
Solved

Printing expenses are showing up negative on the Company Snapshot?

  • March 3, 2020
  • 1 reply
  • 0 views

Not sure why this happened just this month - never before!

Best answer by Mark_R

Thanks for your help!

This expense is for blueprints that I pass onto my clients. I have not paid any other bills this month, so I think this reimbursement is the reason I see this.... ?


I appreciate you getting back to us, @bstack.

 

Let me provide additional information and help you from there.

 

Yes, reimbursements can cause a negative amount. The bill should be greater or equal on the expense. This way, it won't show as a negative amount.

 

As mentioned by my colleague MaryAnn_E above, this can happen if payment weren't applied to the bills. Since you haven't paid any bills for this month, it's causing the negative amount.

 

You may also want to check out this article to learn more about the company snapshot: Customize a Snapshot tab.

 

Please know you can continue to reach me here with any additional questions. Thanks for coming to the Community, wishing you continued success.

1 reply

MariaSoledadG
MariaSoledadG
March 3, 2020

Hi bstack,

 

There are two reasons we can consider why expenses are showing as negative.

 

First, you'll want to check if there are deposits transactions made on your expenses. This will show a negative amount on the Company Snapshot.

 

To check the transaction:

  1. Click Banking on the upper menu.
  2. Select Make Deposits.
  3. Under the Select Payments to Deposit screen, review the transaction.

Second, another reason is if bills were deleted while bill payment remains in the system. You can run the Unpaid Detail report to check what are those transactions.

 

Here's how:

  1. Click Reports.
  2. Select Vendors & Payables.
  3. Choose Unpaid Bills Detail.

I have added this link in case you have other questions about income and expenses in QuickBooks Desktop.

 

Feel free to let us know if there things that you want us to help with. We're always right here if you need further assistance.

    B
    bstackAuthor
    March 4, 2020

    Thank you for your reply!

    Unfortunately, I don't see anything to correct when I used both of your suggestions.

    I've even gone back to delete my bill payment, the printers bills and the items on the invoices, then redid everything.  Sooo frustrating

    M
    MaryAnn_E
    March 4, 2020

     

    We value your business and your time, and I want to get this fixed for you, @bstack.

     

    Some payments weren't applied to the bills that made this happen. You can consider reviewing the transactions to check what's causing a negative amount.

     

    Then, check if there are more payments on the expense than the bills. And if the deposits on the expense are more than the expense transaction.

     

    Also, it's better to review your Profit and Loss report to see if the figures are correct. Let me show you how.

     

    1. Go to the Reports menu at the top toolbar.
    2. Choose Company & Financial.
    3. Select Profit & Loss Standard and set the Report period.

     

    For your reference, if you need to customize the tabs to see the content you need, you can read through this article: Customize a Snapshot tab.

     

    We're always here if you have more questions.

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