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R3dBird
June 9, 2020
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Printing memorized reports and retaining printer settings

  • June 9, 2020
  • 1 reply
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I upgraded to QB 2020 desktop recently and up until then did not have this problem.  I have a memorized report that is set to print one page wide and one page high.  I can print the report with those settings, but they will not stay set.  The next time I go into the report, I have to re-set the print settings.  I've tried memorizing it with a new name and that made no difference.  I have different reports that I need to be able to set individually.  All need to be set to one page wide, but some need to be set to one page high and others it's okay for them to go to multiple pages because of the amount of information in the report.  I also want to be able to choose between Portrait or Landscape - again that varies by the report.  How do I save the print settings in individual reports?

    Best answer by RCV

    Let me share some information on how Printer Settings works in QuickBooks Desktop, R3dBird.

     

    The option to set a different printer set up for each memorized report is unavailable in QuickBooks. Once you change a setting used by other forms or documents, QuickBooks remembers the change only for the current form or document.

     

    For example, if you switch to a different printer or orientation (Portrait or Landscape), QuickBooks continues to use the previous printer/orientation for all other reports and documents.

     

    If you'll want to use another printer name, orientation, or page breaks, you'll need to manually change them every time you print different memorized reports.

     

    Here's how you can set up a printer setting to your reports:

     

    1. Click File on the top menu.
    2. Choose Printer Set Up.
    3. Select Report in the From Name drop-down.
    4. Tap Settings.
    5. Choose the details in the Printer name, Orientation, and Page Breaks section. 
    6. Press Margin and manually each side of it. 
    7. Tick OK. 

    If you encounter any printing issues in the future, check out these articles to troubleshoot them:

     

     

    To learn more about memorized reports, check out this article: Create, access, and modify memorized reports. 

     

    I've got a link here that provides you with articles about managing your reports: https://quickbooks.intuit.com/learn-support/en-us/reports/07?product=QuickBooks%20Desktop.

     

    Fill me in if you need anything else in QuickBooks. I'm always here to ensure your success. Keep safe and healthy.

    1 reply

    R
    RCVAnswer
    June 9, 2020

    Let me share some information on how Printer Settings works in QuickBooks Desktop, R3dBird.

     

    The option to set a different printer set up for each memorized report is unavailable in QuickBooks. Once you change a setting used by other forms or documents, QuickBooks remembers the change only for the current form or document.

     

    For example, if you switch to a different printer or orientation (Portrait or Landscape), QuickBooks continues to use the previous printer/orientation for all other reports and documents.

     

    If you'll want to use another printer name, orientation, or page breaks, you'll need to manually change them every time you print different memorized reports.

     

    Here's how you can set up a printer setting to your reports:

     

    1. Click File on the top menu.
    2. Choose Printer Set Up.
    3. Select Report in the From Name drop-down.
    4. Tap Settings.
    5. Choose the details in the Printer name, Orientation, and Page Breaks section. 
    6. Press Margin and manually each side of it. 
    7. Tick OK. 

    If you encounter any printing issues in the future, check out these articles to troubleshoot them:

     

     

    To learn more about memorized reports, check out this article: Create, access, and modify memorized reports. 

     

    I've got a link here that provides you with articles about managing your reports: https://quickbooks.intuit.com/learn-support/en-us/reports/07?product=QuickBooks%20Desktop.

     

    Fill me in if you need anything else in QuickBooks. I'm always here to ensure your success. Keep safe and healthy.

    R
    R3dBirdAuthor
    June 10, 2020

    Thank you for all of the information!    

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