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J
jack771
February 20, 2022
Question

"Purchase Date" column blank on Item Screen and Inventory Report

  • February 20, 2022
  • 1 reply
  • 0 views

On my item screen and my inventory report, there is a column for the "Purchase Date". The column is blank and I don't know where it is supposed to populate from. Does anyone know?

Thanks for your help! Jack

1 reply

MichelleBh
MichelleBh
February 20, 2022

I'll share some details in the Purchase Date column, jack771. This way, I can guide you accordingly. 

 

I'll ensure you'll know when the Purchase Date shows in the Item Listing and Inventory reports in QuickBooks Desktop. 

 

The Purchase Date column in the reports will not be blank if your Purchase Order created has a specific line on that detail. See the sample screenshots below for your reference: 

 

If you want to add this column so that the reports are not blank, follow these steps:

 

  1. Go to the Vendors menu and pick Create Purchase Orders. 
  2. Select Formatting and choose Customize Data Layout. 
  3. Click Columns and type Purchase Date in the empty field.
  4. Check the Screen, Print, and Order boxes so they will be visible in the forms and reports. 
  5. Hit OK. 

 

However, if you don't need it in your reports, you can uncheck the column by customizing it. 

 

Further, check out these articles below on how to memorize reports and modify item lists in QuickBooks: 

 

 

Reach back out to me by commenting below if you have any questions concerning QuickBooks. I'm always here to help, Jack. 

J
jack771Author
February 22, 2022

Thank you so much for your detailed explanation!  However, while following your instructions, I don't see the Purchase date on any report or item listing.  I created a purchase order with the purchase date in the right column.  I also then entered a bill for the PO and still no purchase date.

 

Also, I don't issue PO's in my business as I enter bills as I make purchases.  But it appears that to get the purchase date in the system, I have to create PO's first.  Is that correct?

MaryLandT
MaryLandT
February 22, 2022

Yes, you need to create a purchase order to see the Purchase Date column on the report, jack.

 

Here are the steps you can follow.

 

  1. Go to Vendors and select Create Purchase Orders.
  2. In the Vendor dropdown, select the vendor you'd like to create a purchase order for.
  3. You can also select Add New to add a new vendor.
  4. Fill out the rest of the fields, and add the items you'd like to order.
  5. Click Save & Close.

 

There are several ways to view your purchase orders. If you need to see the list where a specific item appears, here's how to do it.

 

  1. Go to Lists, then select Items.
  2. Select the item, then select QuickReport from the ⚙▼ drop-down menu.
  3. Double-click a purchase order to view.

 

Purchase orders are a part of the Accounts Payable (A/P) workflow. You can browse this article to learn more about this: The A/P workflow in QuickBooks Desktop.

 

Let me know if you have additional questions about the Purchase date on the Inventory report. I'm always right here to help you.

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