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September 5, 2024
Question

Purchase Order vs. Bill Amount Report and Deviation

  • September 5, 2024
  • 1 reply
  • 0 views

Hello, 

 

Is there a way to compare purchase order amounts vs. actual bills. 

Here is the workflow I am looking to run. 

 

Project Manager enters a purchase order (to a vendor) (with the customer specified) 

Vendor sends back an invoice 

Project Manager approves the invoice 

Bookkeeper converts the purchase order to a bill (that was created by the Project Manager) 

Bookkeeper makes any adjustments to amounts (if there is a deviation from the original purchase order) 

(((That deviation is what I am trying to track on a customer basis and on an aggregate basis)))

 

FROM THAT POINT:

Is there a way to compare the deviation between the converted bill (that started as a purchase order) and the actual bill itself?

So we could track the variation for project? 

 

Also, is there a way to see this on a bill/purchase order invoice basis, rather than looking line item by line item? 

 

Thank you in advance for the help!

John 

1 reply

September 5, 2024

I can see that you've posted the same inquiry about comparing reports in QuickBooks Online (QBO), jcrabtree410. I suggest visiting my peer, MorganB, for more detailsRe: Purchase Order vs. Vendor Bill Amount Tracking and Deviation.

 

Moreover, you can check out these articles in tracking bills, recording the payments, and managing your reconciliation report in QBO:

 

 

The Community is always available 24/7. Fill me in if you need extra help with comparing reports in QBO. Your efforts are much appreciated, stay safe.