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talk2khurram
August 29, 2020
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Purchase Orders

  • August 29, 2020
  • 2 replies
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Hello

 

I create purchase orders its total is 5871190.

 

When I open purchase order report its shows a total of 5871190. When I create custom reports it shows a total -5871190.

 

My question is why one report showing a positive total and other report showing a negative total.

 

Thanks and regards,

Best answer by Jen_D

I can share a few insights How your data appear on reports may differ depending on the type of reporting you use.

 

Purchase Order reports are vendor specific reports which focuses only to one transaction. You will see positive amounts in there because its main purpose is to sum up all transactions created for suppliers.

 

On the other hand, Custom Reports involves multiple transactions. QuickBooks uses negative signs to show a decrease in the total balance on the report. Even if PO's are non-posting transactions, they are shown as negative there since it's associated to a vendor name.

 

I'll be adding a few related articles below to help you understand reports in QuickBooks and how to customize them:

 

Let me know if you have other questions or clarifications about QuickBooks or this topic. I'll be right here to help you whenever you need it. Have a lovely day!

2 replies

Jen_D
Jen_DAnswer
August 29, 2020

I can share a few insights How your data appear on reports may differ depending on the type of reporting you use.

 

Purchase Order reports are vendor specific reports which focuses only to one transaction. You will see positive amounts in there because its main purpose is to sum up all transactions created for suppliers.

 

On the other hand, Custom Reports involves multiple transactions. QuickBooks uses negative signs to show a decrease in the total balance on the report. Even if PO's are non-posting transactions, they are shown as negative there since it's associated to a vendor name.

 

I'll be adding a few related articles below to help you understand reports in QuickBooks and how to customize them:

 

Let me know if you have other questions or clarifications about QuickBooks or this topic. I'll be right here to help you whenever you need it. Have a lovely day!

    J
    JP1158
    September 20, 2021

    I accidentally received items on the wrong PO and saved it. How can I "undo" that mistake?

    A
    AileneA
    September 20, 2021

    Hello, JP1158.

     

    Thanks for taking the time to reach out to us. You need to delete and re-create the PO to correct it. I'll show you how to do it: 

      

    1. Go to Vendors, then Vendor Center.
    2. Click the name of the vendor who holds the PO.
    3. Open the transaction.
    4. Press Ctrl + D on your keyboard to delete it.
    5. Select Yes to confirm the deletion process. 

     

    Please check these articles on how to enter PO/Bill and additional information about these two types of transactions:

     

     

    If you have further questions in managing your transactions, please feel free to visit the Community again, Have a great day and stay safe!

    G
    gijeet
    January 14, 2022

    >> You need to delete and re-create the PO to correct it

    That can't be right...what about the items that are now in the system attributed to the wrong PO? How does deleting the PO solve this issue?

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