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Scribo
April 2, 2025
Question

QBDT 2019 P&L Reports showing only invoiced charges

  • April 2, 2025
  • 2 replies
  • 0 views

When I run a P&L it shows only charges that have been invoiced or entered as Statement Charges, and therefore misses any income that is received without being first charged. How can I adjust what income the report looks for?

 

    2 replies

    FishingForAnswers
    FishingForAnswers
    April 2, 2025

    @Scribo  "--and therefore misses any income that is received without being first charged."

     

    Can you expand on what you mean by this?

     

    QB sources its income from transactions involving income accounts with variations based on Cash v. Accrual basis accounting.

     

    If your 'received but not charged' income does not use income accounts in some way, then it won't be recognized as income. How are you entering these transactions?

    S
    ScriboAuthor
    April 2, 2025

    Hi FishingForAnswers,

     

    I got kicked off the Community for some reason while I was trying to reply to your helpful response. So now I have new User ID. Thanks for your response. Based upon what you said, I guess I am using an incorrect account for payments received. I am using an "Other Asset" account set up by a former bookkeeper. Is there same way to change it to an income account. It won't let me do it by just editing the account. Thank you.

      FishingForAnswers
      FishingForAnswers
      April 2, 2025

      @Scribo  That's not unusual for this website; QB and internet cookies and cache have an allergic kind of relationship.

       

      From your description, it sounds like the former bookkeeper set up the Other Asset as a 'pass-through' account for the purpose of recognizing pre-payments on work yet to be done.

       

      I think the right way to go about resolving this will depend a bit on whether you are Cash or Accrual, but if I'm being honest here, none of my clients are large enough scale to have encountered your situation so I'm not as familiar with it as I would like.

       

      So, I'll have to opt out here. That said, there are some other, more experienced users still on this board that may see this thread and chime in.

       

      For instance, if I recall, @Rainflurry  was in the process of preparing for the CPA exam and @BigRedConsulting  seems to have worked in this field for quite some time.

      S
      ScriboAuthor
      April 4, 2025

      I am being asked, "Did [this process] solve my problem." Well, as often happens with Quickbooks, I found an answer to my question and the answer is "you can't do that." So, while my problem wasn't solved, I did get an answer that will prevent me from continuing to look for a solution that doesn't exist. That is a type of solution, even if it wasn't the one I was hoping for. I created and maintained a network of software processes for a business for over 30 years, and if something wasn't working in the most efficient manner, I would take a weekend and tweak whatever needed tweaking to make it more efficient. I miss that ability to fix things in commercial software. These companies ask for suggestions for improvements, but those suggestions just go into some trash can while the programmers keep coming out with updates and fixes that never seem to include the user suggestions I have seen and agreed with. Such is life.

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