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November 11, 2022
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Record a barter transaction?

  • November 11, 2022
  • 1 reply
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Greetings,

 

Can anyone share how best to record barter transactions in QuickBooks Desktop? We will have one Customer with a $100K job that they will not pay us as we will use them as a vendor to perform some work for us for a $100K cost, of course no cash will transfer. Thank you!

Best answer by Rasa-LilaM

 I'm here to assist and guide you through the process of tracking the transaction in QuickBooks, ToddG34292.

 

Let's set up a barter account for the transactions to flow into it. Then, create an invoice and enter a bill to record the services performed by the customer.

 

Here's how to add the account:

 

  1. Head to the List menu at the top bar and choose Chart of Accounts.
  2. Click the Account drop-down located at the bottom of the screen, and select New.
  3. Tick the radio button for Bank and tap the Continue button to see more options.
  4. Type barter or a name that will identify the account in the Account Name field.
  5. Press the Save & Close menu.

 

To create an invoice for the barter transaction, follow these steps:

 

  1. Click Customers at the top menu bar and select Create Invoices.
  2. Fill in the fields with the correct information.
  3. Tap Save & Close.

 

To input the invoice payment:

 

  1. Go to Customers at the top menu bar and select Receive Payments.
  2. Choose the barter customer.
  3. Click the More drop-down to display the Payment Method window and pick the barter account
  4. Fill in the fields with the correct information. 
  5. Select Done

 

To enter a bill for a barter transaction:

 

  1. Click Vendors at the top menu bar and select Enter Bills.
  2. Fill in the fields with the correct information.
  3. Click Save.

 

Here's how to pay the entry:

 

  1. Navigate to Vendors at the top menu bar and select Pay Bills.
  2. Choose the bill you want to pay.
  3. From the Account drop-down menu, pick the barter bank account.
  4. Press the Pay Selected Bills menu and click Done.

 

For additional resources, the following reference will walk you through the process of transferring money from one account to another: Set up a clearing account.

 

You can use the following guides to help you manage your vendors' and customers' transactions more efficiently:

 

 

If you have any further questions or concerns about tracking supplier or customer transactions, leave them in the comments section below. I'm always ready to respond to them. Have a wonderful rest of the day!

1 reply

November 11, 2022

 I'm here to assist and guide you through the process of tracking the transaction in QuickBooks, ToddG34292.

 

Let's set up a barter account for the transactions to flow into it. Then, create an invoice and enter a bill to record the services performed by the customer.

 

Here's how to add the account:

 

  1. Head to the List menu at the top bar and choose Chart of Accounts.
  2. Click the Account drop-down located at the bottom of the screen, and select New.
  3. Tick the radio button for Bank and tap the Continue button to see more options.
  4. Type barter or a name that will identify the account in the Account Name field.
  5. Press the Save & Close menu.

 

To create an invoice for the barter transaction, follow these steps:

 

  1. Click Customers at the top menu bar and select Create Invoices.
  2. Fill in the fields with the correct information.
  3. Tap Save & Close.

 

To input the invoice payment:

 

  1. Go to Customers at the top menu bar and select Receive Payments.
  2. Choose the barter customer.
  3. Click the More drop-down to display the Payment Method window and pick the barter account
  4. Fill in the fields with the correct information. 
  5. Select Done

 

To enter a bill for a barter transaction:

 

  1. Click Vendors at the top menu bar and select Enter Bills.
  2. Fill in the fields with the correct information.
  3. Click Save.

 

Here's how to pay the entry:

 

  1. Navigate to Vendors at the top menu bar and select Pay Bills.
  2. Choose the bill you want to pay.
  3. From the Account drop-down menu, pick the barter bank account.
  4. Press the Pay Selected Bills menu and click Done.

 

For additional resources, the following reference will walk you through the process of transferring money from one account to another: Set up a clearing account.

 

You can use the following guides to help you manage your vendors' and customers' transactions more efficiently:

 

 

If you have any further questions or concerns about tracking supplier or customer transactions, leave them in the comments section below. I'm always ready to respond to them. Have a wonderful rest of the day!

November 15, 2022

Thank you and very helpful!

November 15, 2022

You’re always welcome, @ToddG34292.

 

Every time a concern is raised in the Community, we take care to respond to it. Having said that, don't be hesitant to submit any further questions you may have about QuickBooks here. I hope you have a wonderful day!