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Grimayoj
October 24, 2024
Question

Record an Employee Expense from Record to Reimbursement

  • October 24, 2024
  • 1 reply
  • 0 views

Im looking for a pretty detailed solution to a simple situation. I have an employee that paid for a software subscriptoin for 1 month... can I get the steps to recording the entire thing including the reimbursement to the employee.. HOwever one question is how do we also make sure that the the expense is recorded under that vendor as well since I like to keep track of how much I spend with a vendor..

Thanks

1 reply

Rainflurry
Rainflurry
October 24, 2024

@Grimayoj 

 

There are a lot of ways this could be entered.  I think it's best to set up a bank account in QB called 'Clearing Account'.  Then, enter the expense as a vendor bill and pay it using the newly-created Clearing Account.  Then, when you reimburse the employee, assign the bank Clearing Account to the payment and you're all set.  That creates a bill under the vendor and zeroes out the Clearing Account when you reimburse the employee.  That will allow the expense to show up on reports just like any other bill.  

G
GrimayojAuthor
October 30, 2024

How else could it be done?

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