Reimbursement Deposit from Client

Hi there, @maramonroe26 

Thanks for taking the time to reach out to the QuickBooks Community. It's great having you here with us. 

I'm not able to provide you with exact steps on how you should categorize this, as this would need to be handled through your accounting professional. If you don't have an accountant, don't sweat it. You can find one here in our Resource Center.

However, we have other users who have run across similar situations. A good example that can break down how a reimbursement works is thinking of it as what you buy is Expense. What you get reimbursed is the Sales Price, as revenue or income.

On the other hand, we also have users that will create an expense then exclude the entry. If this sounds like something you'd be interested in, I'm including some steps below to walk you through the process.

Here's how:

1. Tap the Transactions menu to view the list of entries entered in your company.
2. Then click the Add transaction button in the upper right-hand.
3. This action will display a line where you can input the expense.
4. Fill in the field boxes with the correction information and then categorize it.
5. Once done, press the Save button.

To exclude:

1. Go to the Transactions tab and find the entry you're working on.
2. Tick the box for the reimbursement and then click the Exclude icon.
3. Press the Apply button to remove it.

You can browse through these articles to learn more about the processes. From there, you'll see the steps on how to exclude entries using a mobile device and manually input transactions.

• Exclude or delete transactions in QuickBooks Self-Employed
• Manually add transactions in QuickBooks Self-Employed

Additionally, this link outlines the complete steps on how to classify downloaded bank data: Categorize transactions in QuickBooks Self-Employed. It also contains a list of income and expense categories in the program.

Again, I encourage you to confirm this with an accounting professional before making any changes to your account. I'm here if you have any follow-up questions or concerns. Take care!