Skip to main content
G
Grimayoj
February 27, 2025
Question

Reimbursement employee expense issue

  • February 27, 2025
  • 2 replies
  • 0 views

I have an issue... I had an employee pay for something.. I reimbursed them thru QBO payroll under REIMBURSEMENTS... So that expense hit my bank register in QBO as part of his pay... However I still need to record the purchase of the product by him however as soon as I do an invoice in QBO and recieve payment its going to show it being paid twice in the QBO bank register. How do I handle this...

Thanks

    2 replies

    FishingForAnswers
    FishingForAnswers
    February 27, 2025

    @Grimayoj  Should be as simple as using an Addition item coded to the relevant expense or inventory account.

     

    In this way, you will be recognizing the expense or inventory when it is added to their paycheck.

     

    You will want to make sure that this Addition item is not coded such that it increases their gross pay. It should have its tax tracking type coded to None or whatever the QBO equivalent is.

     

    If it were an inventory item, then drawing it over to the invoice later as usual will turn it into COGS.

    G
    GrimayojAuthor
    February 27, 2025

    Not sure what you mean by Item coded to relevant expense..  What I dont understand is why this situation occurred. I paid them back via paycheck however I should have a bill and payment that is attached to that resimbursement but if I do the bill and payment it will be in the bank register twice.. 

    thx

    MorganB
    MorganB
    February 27, 2025

    Hey there, Grimayoj.

     

    I'm happy to point  you in the right direction to properly record the reimbursement for your employee in QuickBooks Online.

     

    In this instance, I recommend reaching out to your accountant about the best way to get this entered. They'll be able to advise you of the next steps moving forward based on your unique business setup and workflows. If you don't currently have an accountant, you can find one in your area specifically trained in QuickBooks by searching here: Find a ProAdvisor

     

    Of course, the Community is a great place to find out what others have done in similar situations as well. Please don't hesitate to drop a comment below if you have any other questions. The Community has your back!

    Terms & ConditionsAccessibility statement