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Reimbursing someone who is not a vendor

Forum|Forum|3 years ago
August 15, 2022
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Using QBO for a nonprofit. Someone bought flowers for an event and I reimbursed her via check.Does she have to be listed as a vendor in QBO? I did that. Then later the same person made a donation to the ministry. QBO did not allow adding her as a Donor, because the same name was a Vendor. In my for-profit business which uses a different version of QBO, it is possible to have the same person be a Vendor and Customer. Why doesn't the non-profit version of QBO allow the same person to be a Vendor and a Donor?

QuickBooks Online

Best answer by MorganB

Good morning, team-promisedlan, and welcome to the Community.

You've come to the right place for assistance. I'd be glad to provide some info about entering vendors and donors in QuickBooks Online.

As you noticed, QuickBooks Online (QBO) doesn't allow the same person to be both a vendor and a donor. This is to avoid any confusion with the payable and receivable accounts.

As a workaround, some users have added a period to the end of a name, added a middle initial, or added 'D' or 'V' to differentiate between the two. For example:

JaneD Doe (donor)
JaneV Doe (vendor)

I recommend submitting feedback to the Product Development Team to let them know you'd like to be able to use one name for both a vendor and a donor. This can be done directly through your QBO account by clicking the Gear icon in the top right corner, then select Feedback.

With this info you'll be able to enter the same person as both a vendor and a donor. Please know I'm only a comment or post away if you have any other questions. Take care!

MorganBAnswer