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madav42
November 10, 2024
Question

Reports - Vendors & Payables

  • November 10, 2024
  • 1 reply
  • 0 views

I am trying to figure out if there is any possible way to have the unpaid bills list show the expense account a bill was charged to, rather than just showing the account as "accounts payable."  I enter bills as they are received, and charge them to an expense account.

 

I need to have board approval before I can pay bills, and they want the report to show the expense account.  If I write the checks before approval, I can get this info, but not until then.  I don't want to have to void a number of things they don't approve.

Thanks.

 

 

1 reply

M
Mark_AG
November 10, 2024

I'm here to help you display the expense account in your unpaid bills report in your QBDT account, @madav42.

 

You'll need to customize the report settings to generate a report showing the expense account to which a bill was charged. The standard unpaid bills list typically shows Accounts Payable because it focuses on liabilities rather than expense allocations. However, I'm here to show you how to handle this. Here's how:

 

  1. Go to the Reports menu.
  2. Choose Vendors & Payables and select Unpaid Bills Detail.
  3. Click on Customize Report.
  4. On the Display tab, put a checkmark on the Split column. Search for Split in the Columns section instead of Account.
  5. Click OK.

 

You'll see the expense account they're charged to instead of Accounts Payable. After customizing the report, you can also consider memorizing it to access it easily.

 

Please let us know if you have additional concerns about unpaid bills reports in QuickBooks Desktop. I'd be glad to assist you.

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