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DustinWernerBCPA
March 2, 2025
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Sales Receipt/Mass Payment Question

  • March 2, 2025
  • 1 reply
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Hi!  We sell inventory items and offer Paypal as a payment option.

Hypothetically, we sold 6 shirts to 6 different people, and it came in one payment.  Split deposits doesn't link up with our established inventory and split sales receipts only allow one customer per transaction.  Any suggestions?

Best answer by CamelleT

Thank you for rejoining this thread, Dustin. Let me clarify how QuickBooks Online (QBO) handles the relationship between split payments and inventory items.

 

First off, each sales receipt is created for a specific customer and their purchase, directly linking each customer's purchase to the inventory items sold. When sales receipts are created in QBO, the inventory is automatically updated.

 

Then, by combining multiple sales receipts into a single bank deposit, you ensure that your financial records in QBO match the total lump sum amount received from PayPal.

 

Moreover, the same process applies when handling multiple customers purchasing multiple inventory items.

 

Additionally, you can refer to this resource for further details about managing PayPal app transactions in QBO: Use the Connect to PayPal app with QuickBooks Online.

 

Furthermore, I'll share this resource to help you create automatic categorization rules and streamline your PayPal transaction management in QBO: Set up bank rules.

If you have other questions about handling sales receipts or bank deposits in QBO, feel free to add a reply below. The Community team is readily available to offer guidance.

1 reply

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IrishA
March 2, 2025

You can record a single PayPal payment that covers multiple sales to different customers by creating individual sales receipts for each transaction, Dustin. Let me walk you through the steps involved in this process to ensure everything is accurately recorded.

 

Once you have documented each sale, you can then consolidate these receipts into a single deposit entry that reflects the total payment received.  This method links the actual bank deposit entry with all the individual customer sales receipts.  

 

Here are the steps below:

 

  1. Navigate to + New menu.
  2. Under the Other column, select Bank Deposit.



  3. Choose the correct Account that is used for the sales receipt.
  4. Manually choose all the individual sales receipts that sum up to the total amount of the single payment received.


You can check this article for more comprehensive guidance in combining multiple transactions into a single record in QuickBooks: Record and make bank deposits in QuickBooks Online.

You can also match to existing sales receipts if they have already been entered into your QuickBooks Online account.

 

Also, please know that item details will not be included in a Deposit transaction and will be categorized into one account. You can check out this article for further information: Use the Connect to PayPal app with QuickBooks Online.

 

Moreover, you can set up bank rules to automatically categorize online banking transactions in QuickBooks Online.

 

I highly encourage you to take advantage of our QuickBooks Live Expert service. They provide tailored assistance and expert advice to help you effectively manage your financial records, optimize your bookkeeping practices, and ensure accurate accounts.

 

I am delighted for the opportunity to assist you with recording sales receipts and ensuring they are aligned with the correct accounts, helping you maintain accurate financial records. If you have any further questions or inquiries, please feel free to leave a comment below. Have a great day ahead!

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DustinWernerBCPAAuthor
March 2, 2025

But how, in that transaction, can I link the split payments to inventory items?

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